Industrial Security Representative

SUMMARY

Provide experienced security actions processing and records support for the Industrial Security Team as directed by the Corporate Facility Security Officer (FSO) and the industrial security department. The Industrial Security Representative is responsible for the administrative support of routine clearance actions and follow-up using government tracking systems (i.e., DISS, NBIS), provides support-level assistance for personnel clearance actions, and maintains complete, accurate, audit-ready security documentation.

The position works under FSO direction and escalates matters requiring program authority, policy interpretation, or independent security judgment.

• Perform routine personnel data entry in support of security actions contained in the Defense Information System for Security (DISS), including creating and updating personnel records, verifying employee information, maintaining affiliations and access as directed, monitoring eligibility and outstanding actions, generating routine reporting, monitoring status and other actions as required, collecting required information of cleared persons CAC card processing, and processing visit authorization requests (VARs).
• Initiate, review, and track background investigation and reinvestigation cases through the National Background Investigation Services (NBIS) and DISS, including coordinating required forms, fingerprints, signatures, corrections, and supporting information.
• Review personnel security forms (e.g., Standard Form 86 (SF86), foreign travel notifications, etc.) and submissions for accuracy, completeness, and consistency before routing or submission through applicable government systems.
• Follow up with employees regarding incomplete or inaccurate information, required training, and outstanding security actions.
• Track clearance cases from initiation through completion; communicate status, requirements, and next steps to applicants, employees, managers, and security leadership.
• Prepare and process VARs through DISS or the appropriate manual process.
• Maintain accurate electronic security records, case notes, trackers, and support documentation in accordance with regulatory requirements, company procedures, and records management practices.
• Coordinate with Human Resources and Operations teams regarding cleared new hires, transfers, terminations, access changes, and other routine personnel security actions.
• Prepare reports and documentation for the AFSO/FSO and support internal reviews, self-inspections, and DCSA assessments by gathering and organizing requested records.
• Provide basic guidance to internal employees on clearance processing and security requirements; refer policy questions, reportable matters, unusual cases, and issues outside delegated authority to the AFSO/FSO.
• Support distribution and tracking of security awareness materials and required security training and related records.
• Protect Personally Identifiable Information (PII), Controlled Unclassified Information (CUI), and other sensitive security information.
• Maintain regular and punctual attendance.
• Perform other duties as assigned.

None.

• High School Diploma or GED.
• Minimum of three years of hands-on experience in personnel security, industrial security, clearance processing, or a closely related DoD or cleared-contractor security environment.
• Active DoD Secret security clearance; must be able to maintain the clearance and any necessary security access and/or background checks (generally, U.S. Citizenship required).
• Hands on working experience with DCSA systems, including DISS, NBIS, and basic familiarity with NISS. DISS and NBIS experience must include routine clearance-processing actions;…