Fleet Assistant

Target Hospitality - West Texas
Texas, USA

Job Title:
Fleet Assistant

Reports to:
Fleet Manager

Schedule: 5 week on / 2 weeks off

SCOPE

Supports the Fleet Manager in the day-to-day management of company owned and leased vehicle assets. This role moves vehicles and equipment between company locations, repair and maintenance facilities, fueling stations, and vehicle washes; keeps Motor Pool vehicles clean, fueled, and ready for service; and handles the tracking, reporting, and recordkeeping that keeps the fleet accounted for. The Fleet Assistant is the point of contact between vendors and staff on vehicle-related matters, and is trusted to operate company assets safely and represent Target Hospitality well on the road.

WHO WE ARE

Target Hospitality is a leading provider of specialty rental and hospitality services, delivering turnkey workforce housing, culinary, and facility management solutions to remote and challenging environments across North America. We take pride in building not just accommodations, but communities — and that same commitment to people extends to our own team.

We believe that a great guest experience starts with a great employee experience, and we invest in the people who make that happen every day.

PRIMARY RESPONSIBILITIES

Vehicle and Equipment Transport

• Accountable and responsible for maintaining a safety culture, following all SOPs, JSAs, and policies and procedures as set out by Target Hospitality.
• Transport vehicles to and from repair and maintenance facilities, company locations, fueling stations, vehicle washes, and other destinations as directed.
• Transport equipment to and from company locations by vehicle, or by vehicle and trailer, with a maximum trailer length of 24 feet.
• Properly secure all cargo before transport, and verify loads are stable and compliant prior to departure.
• Operate all fleet vehicles safely and lawfully, including one-ton trucks and box trucks.

Fleet Readiness and Maintenance

• Ensure Motor Pool vehicles are clean, fueled, and prepared for service at all times.
• Perform routine vehicle inspections and make minor adjustments as needed, including adding fluids, adjusting tire pressure, and changing bulbs.
• Identify and report maintenance issues, damage, and safety concerns to the Fleet Manager promptly.
• Coordinate vehicle drop-off and pick-up schedules with repair and maintenance vendors to minimize downtime.

Administrative Support

• Assist with administrative tasks including typing, data entry, tracking, and preparing and updating reports.
• Maintain fleet databases and records, and audit for completeness and accuracy.
• Prepare and maintain paper files, and accurately prepare, review, edit, send, and store electronic and paper documents.
• Support registration, insurance, inspection, and title documentation for company owned and leased vehicle assets.

Communication and Coordination

• Communicate with vendors and staff members on all matters related to company leased and owned vehicle assets.
• Respond to vehicle requests from company locations and keep requestors informed of status and timing.
• Additional duties may be assigned by a manager.

PHYSICAL DEMANDS

• Extended periods of driving, including long-distance travel between company locations.
• Repeated climbing into and out of vehicles, including one-ton trucks and box trucks.
• Extended periods of sitting and computer use when performing data entry, tracking, and reporting.
• Short- and long-distance walking required when moving between vehicles, yards, and buildings.
• Use of stairs and step stools.
• Bending, reaching, and kneeling when inspecting vehicles, securing cargo, and connecting trailers.
• Occasionally lift an average weight of 25 lbs with a maximum of 50 lbs. Where weights may exceed 50 lbs, the assistance of another person or a lifting aid is mandatory.

WORKING CONDITIONS AND ENVIRONMENT

• Ability to hear and understand verbal instruction as well as other sounds such as safety alarms and signals.
• Must be able to see without impairment and able to read small text such as product warning labels.
• Exposure to extreme hot and cold environments when working outdoors, in yards, and at fueling and maintenance facilities.
• Exposure to vehicle…