Accounts Payable Clerk

Position Description and

Purpose:

Founded in 1923 and headquartered in Grand Rapids, Michigan, Roskam Foods is a leading contract manufacturer that partners with world-renowned food brands, retailers, and food service providers to produce a myriad of frozen, refrigerated and shelf-stable products. We're a scaled, diversified operation with over 2 million square feet of manufacturing and 50 production lines across 8 facilities in the U.S. and Canada.

We believe in the power of purpose-driven leadership to generate value for all. And we're on a mission to optimize the potential of our people and brands. We are passionate about multiplying possibilities for our employees and our partners.

• Invoice Processing
  • Review, code, and enter vendor invoices accurately and timely into the AP system (Medius).
  • Verify invoice details, pricing, quantities, and supporting documentation.
  • Perform three-way matching between purchase orders, receiving documents, and vendor invoices.
  • Research and resolve invoice discrepancies, pricing variances, and receiving issues.
• Vendor Maintenance and Support
  • Maintain accurate vendor master data including addresses, payment terms, tax information, and banking details.
  • Assist vendors with payment status inquiries and account reconciliations.
  • Support vendor onboarding and collection of required documentation.
• Payment Processing
  • Prepare invoices for approval and payment in accordance with company policies and Delegation of Authority requirements.
  • Assist with weekly payment runs including ACH, wire transfers, and checks.
  • Maintain payment documentation and supporting audit trails.
• Account Reconciliations
  • Reconcile vendor statements and investigate outstanding balances.
  • Assist with monthly accounts payable aging reviews.
  • Ensure open invoices and credits are resolved on a timely basis.
• Month-End Close Support
  • Assist in the preparation of month-end accruals and account reconciliations.
  • Support accounts payable close activities to ensure liabilities are recorded in the appropriate accounting period.
  • Provide requested documentation for internal and external audits.
• Compliance and Internal Controls
  • Adhere to established accounting policies, procedures, and internal controls.
  • Support compliance with sales tax, 1099 reporting, and record retention requirements.
  • Maintain confidentiality of company and vendor information.
  • Escalate unusual transactions, duplicate invoices, or control concerns promptly.
• Continuous Improvement
  • Identify opportunities to improve accounts payable processes, workflow efficiency, and system utilization.
  • Support accounts payable automation initiatives and process enhancement projects.
  • Participate in ERP and accounting system improvement activities.

• High school diploma or equivalent required; associate's degree in accounting, Finance, or a related field preferred.
• 1 to 3 years of experience in Accounts Payable, Accounting, or related finance function.
• Strong data entry accuracy and attention to detail.
• Proficiency in Microsoft office applications, especially Excel.
• Excellent organizational and time management skills.
• Strong verbal and written communication skills.
• Ability to manage multiple priorities and deadlines.
• Experience with ERP systems such as Dynamics 365, SAP, Oracle, Net Suite or similar preferred.
• Experience with Medius or similar AP automation platform preferred.
• Experience in a manufacturing or food manufacturing environment preferred.
• Familiarity with three-way matching and purchasing order processing preferred.
• Knowledge of 1099 reporting requirements preferred.
• High attention to detail
• Accountability
• Customer service oriented
• Good problem solving skills
• Great teamwork and collaboration
• Has a process improvement mindset
• Is adaptable to changing priorities

Roskam Foods offers a competitive compensation package that includes medical, dental, and vision benefits, tuition reimbursement, life and disability insurance, and a 401 (k) plan with company match.

AAP/EEO Statement:
Roskam Foods is a recognized veteran-friendly and equal opportunity employer.

We are excited to introduce you to all that Roskam has to offer-from the many valuable benefits to programs that support your lifestyle needs and opportunities for professional development. Roskam is an equal opportunity employer.