Maintenance, Office Administrator​/ Coordinator

Overview

Date:
May 13, 2026

Location:

KERRVILLE, TX

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more.

Explore more details on the Benefits of Working at HHS webpage.

Functional

Title:

Maintenance Support

Job Title: Administrative Asst III

Agency: Health & Human Services Comm

Department: Plant Maintenance

Posting Number: 16970

Closing Date: 08/11/2026

Posting Audience: Internal and External

Occupational Category: Building and Grounds Cleaning and Maintenance

Salary Range: $2,953.25 - $4,365.66

Pay Frequency: Monthly

Salary Group: TEXAS-A-13

Shift: Day

Telework: Not Eligible for Telework

Travel: Up to 10%

Regular/Temporary: Regular

Full Time/Part Time: Full time

FLSA Exempt/Non-Exempt: Nonexempt

Facility

Location:

Kerrville State Hospital

Job Location City: KERRVILLE

Job Location Address: 721 THOMPSON DR

Other Locations: Kerrville

MOS Codes: ,,,6046,15P,3F5X1,420A,42A,56M,68G,741X,8A200,AZ,LS,LSS,MC,PERS,PS,RP,SN

YN,YNS

• Under the direction of the Plant Manager, perform journey level administrative duties and/or technical program assistance to support operations of the unit. Establish, track, and maintain internal record-keeping systems, ensuring files are accurate, up-to-date, and securely stored.
• Purchase equipment and parts for all shops as needed or requested, and follow all purchasing and procurement card rules and regulations identified through department or agency audits.
• Act as primary liaison, ensuring clear and professional communication with the public, internal departments, government entities, and external organizations.
• Organize and coordinate meetings, conferences, and seminars by scheduling appointments.
• Assist Clerk with entering/closing work orders into the Computer-Aided Facility Management (CAFM) system upon request.
• Act as the Data Coordinator for Plant Maintenance, assisting users with computer applications and troubleshooting mechanical problems.
• Perform other duties as assigned, including participating in disaster response and/or Continuity of Operations (COOP) activation, which may require alternate shift patterns or location.

• Attend work on a regular basis and work a specified or rotating shift schedule, including extended shifts and/or overtime as needed.
• Organize, maintain, and safeguard internal records and documentation; support compliance with organizational policies and procedures; maintain confidentiality.
• Manage daily mail, updated contact lists, and staff information in CAPPS; ensure staff/shop phone lists are current.
• Coordinate office and facility repairs by communicating with vendors or maintenance personnel; enter repairs in CAFM and follow through to completion.
• Respond to inquiries about work orders; research, close, and report on work orders; report elevator issues and coordinate with electricians as needed.
• Gather, review, and analyze documentation and data to support technical operations and administrative processes; prepare and distribute official documents with accuracy.
• Maintain plant maintenance data as Data Coordinator, ensure maintenance records accuracy, and facilitate cross-department communication.
• Ensure boiler and elevator certificates are up to date; complete LAN change requests per Information Management protocols; adhere to filing and insurance procedures.
• Procure equipment and parts for shop operations; ensure purchases comply with policies; review invoices and enter into purchasing database; reconcile invoices daily.
• Serve as a central point of contact for internal teams, external agencies, and the public; foster positive stakeholder relationships.
• Organize meetings and travel logistics; prepare agendas and ensure necessary materials; process travel requests and reimbursements in accordance with policies.
• Enter…