Accounting Tech - Accounts Payable

Job Summary Incumbent will prepare purchase orders, invoices, credit card transactions and other pertinent documents for data entry to encumbrance and accounts payable programs. Processes checks for invoice payment in cost-effective manner.

Job Duties & Responsibilities Gather and sort documents and related information to pay invoices, credit cards, and purchase orders.

Verifies transaction information, obtains authorization for payment, and schedules and prepares disbursements. Prepares manual checks as authorized.

Collect, analyze, and summarize account information and trends for financial reports.

Post account transaction to accounting ledgers. Reconcile statements and transactions.

Investigate documentation to resolve account discrepancies. Issue stop payments, payments, or adjustments as necessary.

Follows internal accounting controls, policies and procedures, and report needed changes to maintain financial security information.

Maintains financial historical records by keeping document filing current.

Perform routine clerical and accounting duties such as typing, filing, mailings, and report distribution.

Provides information to vendors and staff by answering questions and requests.

Other related duties as assigned.

Necessary Knowledge, Skills, and Abilities Knowledge of bookkeeping principles to maintain accounting records.

Skills to operate MIP Software program.

Ability to identify and analyze costs for different object class codes such as personnel, travel, supplies, and other related operational costs.

Strong understanding and sensitivity to American Indian/Alaska Native (AI/AN) Tribal culture and lifestyle, working effectively with AI/AN populations.

Effective oral and written communication skills with sensitivity to the lifestyles of targeted participants.

Skills in operating personal computers using a variety of computer software.

Ability to establish and maintain cooperative working relationships with management, coworkers, and outside contacts.

Ability to maintain strict confidentiality and comply with all applicable federal and tribal privacy laws and KIC Policy (HIPAA, HITECH, ect.)Ability to learn and apply program/agency operating policies and procedures.

Ability to manage multiple priorities and tasks concurrently and meet deadlines.

Ability to work independently as well as with teams

KIC Competencies Cultural

Competency:

To be respectful and responsive to the health beliefs, practices, and cultural and linguistic needs of KIC Tribal Members. Developing cultural competence is an evolving, dynamic process that takes time and occurs along a continuum.

Uphold Values:
To make decisions and behave in a manner consistent with KIC Workplace Values of Trust, Teamwork, Respect, and Accountability, as well as Southeast Traditional Tribal Values “Our Way of Life”.Commitment:
To serve Tribal Members and set a high standard for yourself in your performance; strive for results and success; convey a sense of urgency and bring issues to closure; and stay persistent despite obstacles and opposition.

Customer Service:
Meet/exceed the expectations and requirements of internal and external customers; identify, understand, and monitor the needs of both internal and external customers; always talk and act with customers in mind; and recognize working colleagues as customers.

Effective Communication:
Ensure important information is passed to those who need to know; convey necessary information with respect, clearly and effectively orally or in writing

Responsiveness and Accountability:
Demonstrate a high level of conscientiousness; hold oneself personally responsible for one's own work; and do the required fair share of work.

Working Conditions The physical demands described here are representative of those that an employee must meet to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

While performing the duties of this Job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is frequently required to stand and/or sit. The…