Special Project Assistant

Special Project Assistant

Salary Range $27.03 - $40.55 Hourly Position Type Regular Full-Time Job Shift M-F 8am-5pm Category Administration

The Special Projects Assistant will provide comprehensive organizational and administrative support to executive and management staff of the Administration. Special Projects Assistant will also ensure the smooth coordination and completion of department projects and activities and tasks necessary to support department staff in fulfilling key duties.

Individual will perform specialized administrative tasks of varying complexity in the service of achieving project-based goals and objectives in line with the department's strategic plan. Duties will be carried out with varying levels of independence within established guidelines and policies under the general supervision of the Deputy Tribal Administrator.

Special Projects Assistant will further the strategic direction of the department and other duties as assigned by management to support department functions.

Planning, scheduling and coordinating key meetings, conferences, teleconferences;
Attending and participating in appropriate administrative and/or committee meetings. Managing calendars and scheduling appointments for executive staff. Provide support and information to employees, stakeholders, and administration as needed. Facilitates necessary duties for management by coordinating travel, purchasing, scheduling, and providing general support and assistance.

Carries out initiatives for improvement of administrative services or department functions. Takes a systems approach to problem solving and process improvement, involving key staff and stakeholders. In cooperation with the Deputy Tribal Administrator, prepares presentation information to explain and discuss departmental policies, goals, and objectives outlined in department's strategic plan.

Coordinate document preparation for reports and follow-up by administration. Assist in ongoing implementation tracking and review of Administration's plans. Read, research, prepare presentations, spreadsheets, and other documents using verbal and written input. Ensures project completion by correspondence with employees, stakeholders, administration, and others to facilitation timely completion and quality functioning through term of a project.

Performing other related duties as directed by supervisor.

• Knowledge of superlative communication skills in all forms.
• Skill to operate Microsoft Office Suite or related software.
• Ability to take verbal instruction and complete assigned project by established deadline.
• Ability to be flexible in order to perform at the highest level as a team player.
• Ability to create, implement and apply a budget.
• Ability to communicate professionally over the telephone and in person in a positive and clear manner.
• Ability to manage multiple tasks, including telephone, computer operations and in-person visits simultaneously.
• Knowledge of print, digital, (Twitter, Facebook, Linked In, Instagram, etc.) as well to communicate to tribal members the services available.
• Ability to utilize maximum degree of professionalism and diplomacy with those who may be experiencing a high degree of stress both mentally and/or physically (both tribal members and co-workers).
• Ability to work independently with minimal supervision and able to prioritize assignments and deadlines of varying importance or urgency.
• Ability to maintain confidentiality of all KIC operations and staff.

Must be able to work in an office environment in a stationary position the majority of the workday. This position needs to occasionally move about inside the office environment to access office equipment, attend face-to-face meetings on / off site as needed, zoom meetings, teleconference calls, videoconferencing, e-mail, and similar activities, etc. Routinely lifting and carrying items and boxes up to ten (10) pounds.

Large portion of time will be spent in front of computer screen, researching and reviewing various documents for final disposition to internal / external customers. Writing by hand and using a…