Administrative Assistant - Legal

Description Job Summary

The Administrative Assistant provides essential administrative and government affairs support to all staff in the Office of the Tribal Attorney and Government Affairs offices, including the Tribal Attorney, the Associate Tribal Attorney, and the Government Affairs Specialist. By appropriately managing legal files, deadlines, calendars, correspondence, records, and advocacy materials, this position supports legal and government affairs professionals to focus on advancing KIC's mission, protecting Tribal sovereignty, and serving Tribal citizens.

Beyond core legal office administration, this position carries an active supporting role in the government affairs and advocacy work of the Office — tracking legislation and regulatory actions, preparing correspondence, coordinating intergovernmental meetings, supporting advocacy project administration, and assisting with outreach and stakeholder communications.

This is a multi-faceted role requiring outstanding organizational ability, professional discretion and ability to maintain confidentiality, cross-cultural competency, and a genuine commitment to the KIC Tribal community.

• Maintain organized, accurate, and confidential electronic and physical legal files, records, and document management systems for the Office of the Tribal Attorney.
• Prepare, draft, proofread, and finalize legal documents, correspondence, memoranda, contracts, resolutions, and reports as appropriately directed; handle all materials with strict professional discretion and in compliance with confidentiality policies.
• Appropriately process, file, and coordinate delivery of legal documents, relevant filings, and agency submissions to outside counsel, government agencies, and Tribal departments and bodies, as directed.
• Monitor and track deadlines for legal filings, contract renewals, grant/project reporting, and other time-sensitive matters; provide advance alerts to Office staff.
• Coordinate and support material preparation for Tribal Council meetings, legal briefings, and committee meetings; ensure document retention policies are followed throughout.
• Manage multi-staff calendars for the Tribal Attorney, Associate Tribal Attorney, and Government Affairs Specialist, including meetings, hearings, legislative sessions, advocacy trips, and community events.
• Serve as contact for the Office — receiving and directing calls, emails, and in-person inquiries from Tribal citizens, agency representatives, and the public in a professional and culturally respectful manner.
• Coordinate meeting logistics, prepare agendas and materials packets, arrange meetings and travel for Office staff, and follow up on action items.
• Appropriately support coordinating government-to-government meetings, Tribal consultations, intergovernmental working group sessions, and coalition meetings — including scheduling, materials, invitations, and follow-up communications.
• Maintain contact databases for elected officials, agency staff, congressional offices, tribal coalitions, and advocacy partners; support preparation of briefings and reports to the Tribal Council on government affairs activities.
• Assist in administering legal department projects and grants— tracking timelines, reporting deadlines, and deliverables; prepare draft reports and supporting documentation for submission.
• Receive requests for and assist in providing services from the Office, coordinating responses with appropriate staff.
• Manage Office supplies, equipment, and subscriptions; prepare invoices and expense documentation; participate in KIC all-staff and community events; and perform other duties as assigned.
• Other relevant duties as assigned.

• Exceptional…