Administrative Assistant

The City of Kettering is recruiting for the position of Administrative Assistant I (Police Department) (Internal Recruitment Only).

Hourly Rate:
Up to $31.24 per hour ($64,979 annually) for employees hired on or after January 1, 2025;
Up to $34.00 per hour ($70,720 annually) for employees hired before January 1, 2025.

Benefits include Medical, Dental, Vision, and Life Insurance; OPERS Retirement;
Vacation, Personal, and Sick Leave.

Submission Deadline: 5 p.m. EDT on Monday, June 1, 2026.

The position is responsible for administrative work requiring typing, transcribing, dictation, word processing, computer data entry, and other clerical duties. Work may be done under close or general supervision; incumbents must produce accurate products, exercise judgment, and perform related work as required.

You will have the opportunity to:

• Check time cards, prepare bi-weekly payroll and maintain time and leave records.
• Compose and type letters, memoranda, emails, records, reports, and other documents as requested.
• Schedule travel and training as needed.
• Answer telephone calls, direct callers to the appropriate person or office, or provide general or specific departmental information in response to public inquiries.
• Open, distribute, and process mail.
• Prepare vouchers, requisitions, and purchase orders and keep records of supplies.

Qualifications include current City of Kettering employee status, strong English, grammar, spelling, business math skills, proficiency and accuracy in typing, and effective use of word processing, spreadsheets, database, and other software applications. Ability to follow oral and written instructions, communicate clearly and professionally with staff, City officials, and the public, and maintain confidentiality is required. Strong organizational skills, attention to detail, customer service skills, and predictable on-site attendance are also required.

This recruitment is open only to current City of Kettering employees.

EQUAL OPPORTUNITY EMPLOYER

Performs responsible administrative work for the Department, including typing and utilizing a computer for word processing and database management. Ensures all administrative work is performed efficiently and in a timely manner. Responsible for conducting day-to-day operations of the Department, including customer service.

This position is responsible for administrative work, requiring typing, transcribing, dictation, word processing, computer data entry, and other clerical duties. Work may be done under close or general supervision; incumbents are expected to produce products that are accurate in both form and substance. Judgment is exercised in applying prescribed procedures and methods to routine matters. Certain positions may require proficiency in shorthand/speed writing.

May serve as administrative assistant in a department or to a Department Director. Performs related work as required.

• Composes and types letters, memoranda, emails, records, reports, and other documents as requested.
• Proofreads typewritten materials.
• Monitors and enters payroll.
• Answers telephone calls, directs callers to the proper person or office, or gives general or specific departmental information in response to public inquiries.
• Opens, distributes, and processes mail.
• Checks time cards, prepares bi-weekly payroll, and maintains time and leave records.
• Prepares vouchers, requisitions and purchase orders and keeps records of supplies.
• Assists in budget and other financial record preparation and handles petty cash.
• Sorts, indexes, and files material alphabetically, numerically and/or geographically.
• Relays messages and assists in facilitating communication.
• Prepares official documents related to the operation of the Department.
• Makes decisions on routine administrative matters.
• Operates copy machine, facsimile, or other office machines.
• Operates computers and terminals.
• Uses various computer software spreadsheets, word processing, database and other computer programs.
• Remains current in rapidly changing office technology.
• Schedules travel and training as needed.
• Performs other related duties as required.
• Regular and predictable on-site attendance required.

Working knowledge of office terminology, procedures, and equipment. At least a high school graduate level of ability in English, grammar, spelling, and business math; the ability to take and transcribe dictation and type at a reasonable rate of speed. Proficiency and accuracy in typing; excellent computer word processing skills with proficiency in the use of Microsoft Word and other related software programs.

Ability to understand and follow oral and written directions. Must have effective interpersonal skills, excellent oral and written communication skills, with the ability to work and communicate effectively with staff, City officials and the general public. Ability to write legibly; demonstrate general clerical…