Accounts Coordinator

Accounts Coordinator at Balfour Beatty Communities

At Balfour Beatty Communities, we are dedicated to a singular mission: delivering the quality communities people are proud to call home. We believe exceptional living experiences can only be created when we care about our residents, partners, communities and each other. Our culture of caring drives every aspect of our business and guides us to always act with sincerity, empathy and creativity.

• Discretionary bonuses
• Medical and Dental Insurance (first of the month following employment)
• Health, Flexible Spending and Dependent Care Accounts
• Company paid life insurance
• 401K plan with employer matching
• Robust PTO to include sick, floating holidays, vacation, and personal days
• 2 Volunteer Days per year
• Company paid short‑term and long‑term disability, parental leave

The Accounts Coordinator reviews, processes and discusses accounts payables and receivables and provides Operations Lead support in financial reviews and audits. A $500 net sign‑on bonus may be eligible to be paid in the first paycheck.

• Review purchase order status (order dates, receive dates)
• Collect, review, and process invoices for payment. Ensure invoice details match purchase orders. Post invoice batches weekly and monthly in Yardi.
• Communicate with vendors and internal team members on PO/invoice details ensuring accuracy and compliance with company policy.
• Manage AP using Yardi accounting software and other applicable programs.
• Process, reconcile AP for vendors and other entities.
• Audit purchase orders, prices, terms of payment, and additional charges (change orders, fees, deductions).
• Establish and maintain vendor relationships and add new vendors using proper policy.
• Resolve rental rate issues with on‑site management and residents.
• Post and review rental payments daily.
• Secure confidential documents such as military orders, pay statements, banking information, and dependent status.
• Review purchase order general ledger accounts for proper coding.
• Communicate with the management team on rental rate issues, Yardi data or other related financial data.
• Review lease agreements and related documentation during move‑in to confirm family status, signatures, and proper lease charges.
• Review BAH reconciliation forms, charge sheets and related files during move‑out, ensuring accurate charges and updating ledgers.
• Process deposit accounting and ensure all charges and credits are accurate.

Regular use of hands to manipulate tools, controls, phones, and computer keyboard. Frequently stand, reach with hands and arms, climb, balance, and stoop. Sit and stand to do clerical work. Regularly lift and move office supplies up to 20 lbs. Work performed in an office.

• High School Diploma or GED
• Minimum of 1 year experience in an administrative, customer service, or accounts payable/accounts receivable role
• Strong customer relations and communication skills
• Microsoft Office – Excel proficient
• Yardi Property Management Software – a plus
• Valid state driver’s license with a safe driving record

Balfour Beatty Communities is part of Balfour Beatty Investments and Balfour Beatty, plc, an international group that finances, develops, builds and maintains infrastructure assets.

• Entry level

• Full‑time

• Sales and Business Development