Admin. Assistant; HR - Finance - SIS

Job Description

Administrative Assistant Finance and Payroll Manager

• Assist Leadership with smooth daily operations
• Support leadership to achieve business objectives
  • acting as liaison to the District office as required
  • address departmental issues
• Support faculty, staff, parents and students
• Share information for general office policy and procedures
• Coordinate CPR training
• Manage ELC database for VPK and School Readiness requirements

• General bookkeeping duties, including posting and reconciling information to Quick Books
• Organize and maintain streamlined accounting system
• Create and maintain annual budget and chart of accounts
• Process payments in a timely manner
• Perform Bank Reconciliations on a monthly basis
• Make deposits and record all cash, checks and credit card receipts on hand as well as through Donor View and Square
• Submission of monthly financial reporting and board minutes to the district
• Prepare and submit annual Cost Report to the District
• Manage and submit all annual audit documents
• Manage After Care and Extended Day Programs billing and collection
• Enter VPK attendance and submit to ELC for payment monthly

• Process documentation for employment applications including prior employment verification
  • Onboarding and Offboarding with the District
  • Hiring and separations for payroll and benefits
• Prepare employment contracts
• Liaise with CoAdvantage to report and manage payroll and benefits
• Manage Time Cards
• Follow up with substitute coverage for unexpected absences
• Manage Employee Data and Verification Reports in compliance with DOE Surveys in FOCUS
• Maintain Employee related files including instructional certification compliance

• FOCUS update including withdrawals, transcripts, and all documentation
• Keep student records updated in FOCUS, File Maker Pro, and physical copies
• Assist AHEC with annual physicals for all students
• CHIPS management with backup and monthly documentation
• Assist instructors, admin, Principal, students, and parents with documentation and records upkeep
• Update all student information devices such as Remind, Transparent Classroom, IXL, Smore, etc.

• Budget Management & Accountability
  • Knowledgeable in monthly financial reporting, payroll, accounts payable, accounts receivable, and bank reconciliation.
  • Profit & Revenue Optimization
  • Audit compliance
• Experience in effectively communicating key data.
• Customer Service.
• Regulatory compliance within school district.
• Schedule Administration;
  Highly organized with keen attention to detail
• Good mathematical background and ability to sort, check, count and verify numbers.

• Positive work ethics
• Professional communication skills
• Proactive Problem-solver
• Self-motivator
• Ability to cooperate/get along with others
• Dependable/Flexible/adaptable

• Quickbooks desktop software
• Microsoft Office with proficiency in Excel and Word
• Filemaker Pro

• Respect for self, others, and the environment