Project Reporting Coordinator

Job Description

Remarkable people, trusted by clients to design and advance the world.

Wood is currently seeking a Project Reporting Coordinator to support our Projects business. Ma’aden is executing a strategic project to develop a new gold mine and processing facility in alignment with the Kingdom’s Vision 2030 and Ma’aden’s 2040 Strategic Objectives. Located in Ar Rjum, KSA.

Wood will support Ma’aden’s PMT in ensuring successful execution and control of the project by:

• Assists project team with day‑to‑day support of the project or site
• Organizes and expedites flow of work through project or site and initiates follow‑up action
• Maintains knowledge of project status, scheduling requirements, and departmental operations/procedures
• Assists with setup, development and coordination of site‑specific PMP and PIFs
• Sets up and maintains hard copy and electronic site file directories
• Issues and approves access to shared project drives and websites
• Ensures the correct functioning of facilities, office and/or business support services.
• Performs clerical, administrative and general office duties including transcription, typing, and recording
• Ensures reports and documents follow company and project standards and quality
• Manages project specific forms and instructions
• Coordinates, schedules and prepares information for meetings and appointments
• Assists field operations with completion of daily time sheets
• Assists with onboarding/orientation of personnel
• Assists with internal and external project audits
• Arranges travel, accommodations and car rentals
• Prepares letters and memoranda for manager’s review
• Gathers data and material information to be billed
• Scans, emails, answers phones, makes copies

• Medical Insurance — Ensures specialist care is available to you and eligible family members residing in country. Pre‑existing medical conditions are covered. No limit on number of children covered under the policy; however, age and coverage limits apply in line with KSA CCHI rules. Option to select higher medical cover payable at employee’s own expense.
• Employee Assistance Programme — Allows you to feel comfortable knowing that you or your immediate family members can confidentially discuss any work or personal issues that are an inevitable part of life. The programme helps support your mental, physical, social & financial well‑being.
• GOSI (Social Insurance) — Payable to KSA employees, social insurance contributions are paid by the company in line with Government legislation to cover occupational hazards.
• End of Service Gratuity — In line with KSA Labour Law, all employees are eligible for an End of Service benefit.
• Examination Leave — Upon company approval to enroll in an education institute or to continue within such institution, employees have the right to fully paid leave to sit for an examination of an unrepeated year. Leave duration is based on the days of actual examination and must be applied for no less than fifteen days prior exam.
• Professional Memberships — One professional membership, registration, subscription, certification and/or licence cost per annum for all active Wood employees. The membership must be relevant to the role you are currently employed in or be part of a development plan. Reimbursement should be claimed via the expenses procedure system, with supporting evidence.
• Inspire Awards — Our annual awards programme is all about recognising and celebrating our inspirational colleagues – those designing the future, upholding our values and playing a pivotal role in delivering our strategy. Employees can recognise those who inspire them and make their day by nominating them for their hard work, innovation and tenacity.
• Long Service Award — Wood values the commitment and loyalty of our people. Celebrating Long Service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years’ service of our employees at 5‑year service milestones.
• Career Development Champions — Prioritises structured growth through goal setting and resource utilisation.

What makes you remarkable?

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