Document Controller

Job Description

At Al-Qadsiah Club we create more than teams! We’re crafting a legacy that goes beyond the game, making an impact both on and off the field. Driven by ambition, synergy, and innovation, we aim to inspire generations while shaping the future of Saudi sports.

At Al-Qadsiah, you’ll play a key role in shaping our legacy, contributing to the nation’s sports vision, and making history every step of the way.

Position: Document Controller

Location: Al-Qadsiah Club, Khobar, Saudi Arabia

Reports to: CFO

To manage and control the flow of documents across the club, ensuring accurate record-keeping, compliance, and ease of access, while supporting the finance team with basic financial administration and reporting tasks.

• Manage the receipt, registration, distribution, archiving, and retrieval of documents (physical and digital).
• Maintain an organized filing system for all club documents — including contracts, invoices, project records, and official correspondence.
• Ensure version control and up-to-date documentation across departments.
• Implement and monitor document control procedures and systems (both manual and electronic).
• Maintain confidentiality and security of sensitive documents.

• Assist in processing invoices, expense reports, and payments.
• Support the finance team with data entry, filing, and record-keeping of financial documents.
• Assist in preparing supporting documents for monthly, quarterly, and annual financial reports.
• Help monitor budgets and expenditures, and track payments to vendors and contractors.
• Coordinate with procurement for purchase order documentation and reconciliations.
• Assist with bank reconciliations and petty cash records.

• Coordinate document-related tasks with all departments to ensure smooth operations.
• Support internal and external audits by providing necessary documentation and records.
• Assist in preparing reports and presentations when required.

• Diploma or Bachelor’s degree in Business Administration, Finance, Accounting, or related field.
• Minimum 3-5 years of experience in document control or administrative roles, with exposure to finance functions.
• Proficient in MS Office (Word, Excel, PowerPoint), document management systems, and accounting software (SAP, Oracle, or similar—preferred).
• High attention to detail and excellent organizational skills.
• Understanding of basic accounting principles.
• Ability to handle sensitive and confidential information with integrity.
• Strong communication and coordination skills.
• Fluent in English;
  Arabic is an advantage.

• Be Part of the Legacy:
  Join a club that’s redefining the future of Saudi sports, striving to lead the competition and set new standards of excellence.
• Experience the Culture:
  Thrive in an environment that values quality, accountability, diversity, synergy, innovation, and ambition, while embracing harmony. This is the Qadsiah Way.