Executive Secretary

JOB SUMMARY

The Executive Secretary to the CEO provides high-level administrative support, ensuring the CEO’s schedule, priorities, and communications are effectively managed.

This role plays a key part in supporting Jadeer Logistics Services Company's executive leadership, helping with strategic planning and internal coordination efforts. The position requires discretion, professionalism, and a strong understanding of the company's objectives, operations, and stakeholder relationships.

• Bachelor’s degree in business administration, Executive Support Services, or a related field.
• Additional certification in Executive Assistance or Office Management is a plus.

Minimum 5 years of experience supporting C-level executives, preferably in logistics, supply chain, or large corporate environments.

• Exceptional organizational and time management skills.
• Advanced written and verbal communication abilities in English.
• Proficiency in MS Office Suite (Outlook, Word, Excel, PowerPoint).
• High attention to detail, with the ability to multitask and manage competing priorities.
• Professional demeanor with strong interpersonal and problem-solving skills.
• Ability to maintain confidentiality and act with discretion and diplomacy.

• Handle the CEO’s daily calendar, schedule meetings, and coordinate internal and external appointments with precision and professionalism.
• Prepare, review, and format executive-level documents, reports, presentations, and business correspondence.
• Serve as the primary point of contact between the CEO and internal departments, clients, board members, government entities, and external stakeholders.
• Coordinate board and leadership meetings, including agenda setting, minute taking, follow-up tracking, and action item reporting.
• Monitor and manage incoming communications (email, phone calls, mail), prioritizing messages and drafting responses where appropriate.
• Handle confidential information with the highest degree of integrity and discretion.
• Arrange complex travel itineraries and logistics (visas, hotels, flights, transportation), and prepare related expense reports and reconciliations.
• Track and follow up on strategic tasks and project deadlines on behalf of the CEO.
• Support cross-functional initiatives and special assignments as directed by the CEO.
• Ensure seamless alignment with Jadeer's corporate governance protocols and executive reporting practices.
• Support the CEO in tracking the execution of strategic initiatives across all departments, facilitating timely decisions, and ensuring leadership cadence supports Jadeer Logistics' overall growth, compliance, and transformation roadmap.