Procurement Officer

Duties and Responsibilities

• Ensure compliance with ethics and formal process of purchasing activities as per purchase procedure materials, subcontract, services as required.
• Process review purchase requisitions and orders within purchasing authority.
• Ensure timely processing of PR/POs.
• Expedite delivery and ensure materials/services are delivered to site as scheduled without fail.
• Invite, assess, and award recommended supplier tenders, bids, quotations, and proposals.
• Establish and negotiate contract terms and conditions and maintain supplier relationships.
• Prepare price comparison sheets, evaluate offers, and obtain approvals from management.
• Work with internal and external stakeholders and departments to determine procurement needs, quality and delivery requirements.
• Maintain, evaluate and update the list of suppliers with their qualifications, delivery times, spend management, and potential future development.
• Estimate and establish cost parameters and budgets for purchases.
• Maintain accurate records of purchases, pricing, submit purchase reports, trackers, schedules, and KPIs as required.
• Make professional decisions in a fast‑paced environment.
• Review and analyze all vendors, suppliers, supply and price options; resolve payment issues, disputes with suppliers or material defects.
• Develop plans for purchasing equipment, rentals, services and supplies.
• Negotiate with suppliers and sub‑contractors for best prices, payment terms, quality and secure best deal.
• Expose to global sourcing and effective procurement across various cultures.
• Create and maintain inventory of all incoming and current supplies.
• Proactively work with team members and Procurement Manager to complete duties as needed.
• Assist in development of specifications for equipment, materials and services to be purchased.
• Administer contract performance including delivery, receipt, warranty, damages, insurance.
• Reconcile or resolve value discrepancies.
• Comply with and maintain knowledge of applicable rules, legislation, regulations, standards and best practice.
• Address staffing resource needs; train and supervise purchasing staff and clerks.
• Understand warehousing procedures and inventory computer systems.
• Create shipping and delivery documentation, routes and schedules.
• Supply chain management and logistic support: tracking all international and local inbound and outbound shipments, exports and imports.
• Understand safety and security processes and procedures.
• Other purchase logistic related scope as required.

• BSc in any discipline, preferably engineering or commerce.
• Professional Purchase Certification: CPP or equivalent (Preferred).
• Experience:
  
  5 to 10 years.
• Language:
  Good command of English (written and spoken). Also Hindi & Urdu.
• Internal communication:
  Branch Manager, Finance Manager.
• External communication:
  Suppliers & Vendors.

He shall be accountable for the effective management of procurement & Logistics and facilities of Keller pertaining to HSE.