HR​/Admin Assistant

GSA Engineering Consulting International Ltd.

GSA Engineering Consulting International Ltd. is looking for talented and motivated HR/Admin Assistant to join our growing team in Al Khobar, KSA.

📩 Interested candidates may send their CVs to  with the subject line:
HR/Admin Assistant

Job Description – HR/Admin Assistant

Location:

Al Khobar, Saudi Arabia

Department:
Human Resources & Administration

Reports to:

HR/Admin Manager

The HR/Admin Assistant will provide administrative and clerical support to ensure efficient operation of the HR and administration functions. The role involves handling HR-related documentation, assisting in recruitment, maintaining employee records, and supporting office administration tasks. The ideal candidate will be detail‑oriented, organized, and able to maintain a high level of confidentiality.

• Assist in recruitment activities including job postings, CV screening, interview scheduling, and candidate coordination
• Maintain and update employee records in both digital and physical formats
• Support the onboarding process by preparing orientation materials, coordinating inductions, and ensuring proper documentation
• Assist with HR letters, memos, certificates, and related correspondence
• Track attendance, leaves, overtime, and assist in payroll processing coordination
• Support in employee relations, grievance handling, and communication of HR policies

• Manage office supplies, stationery, and equipment inventory; coordinate purchase requests
• Handle correspondence, filing, and documentation to ensure efficient record management
• Coordinate travel arrangements, hotel bookings, and transportation for staff and visitors
• Support in organizing meetings, preparing agendas, and drafting minutes of meetings
• Assist in maintaining compliance with company policies, procedures, and labor regulations

• Serve as a point of contact for employees’ HR and administrative queries
• Liaise with external service providers (e.g., recruitment agencies, travel agencies, government offices)
• Provide support in HR projects, employee engagement initiatives, and office events
• Ensure confidentiality of sensitive HR and company information

• Bachelor’s degree in Human Resources, Business Administration, or related field
• 3to 5 years of experience in HR and/or administrative roles (experience in consulting or engineering industry is a plus)
• Knowledge of HR processes, Saudi labor law, and office administration practices
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong communication (English and Arabic preferred), and interpersonal skills
• Ability to handle independently and prioritize
• Integrity, discretion, and professionalism

• Attention to detail
• Strong organizational and time-management
• Customer service and problem-solving abilities
• Ability to maintain confidentiality
• Team player with a proactive approach.