Scouting Operations Manager

Overview

As the Scouting Operations Manager at Al-Qadsiah Club, you will lead and coordinate the operational, administrative, and governance framework of the scouting department. You will ensure scouting activities are delivered efficiently, remain compliant with football regulations, operate within budget, and align with the club’s overall recruitment strategy and objectives.

• Lead and standardise scouting operations across the First Team, Emerging Talent, and Academy programmes
• Translate recruitment priorities into clear operational plans covering scout deployment, travel, reporting timelines, and system usage
• Act as the central operational link between recruitment, football strategy, finance, legal, and HR departments
• Contribute to the Market Intelligence and Loans Working Group to support strategic decision‑making

• Ensure all scouting activity complies with Saudi Pro League, SAFF, FIFA, and club regulations
• Oversee contract status, agent compliance, data protection, and conflict‑of‑interest processes
• Maintain accurate and audit‑ready records for scouting assignments, reporting, expenses, and approvals

• Manage the scouting operations budget, including travel, accommodation, subscriptions, and external services
• Act as the primary liaison with the Finance Department for budgeting, forecasting, approvals, and reconciliations
• Monitor expenditure and identify potential risks, variances, and efficiencies

• Coordinate domestic and international travel for scouts and trialists
• Manage travel logistics including flights, accommodation, visas, and local arrangements
• Maintain the central scouting calendar covering matches, tournaments, showcases, and competitions

• Provide operational support to the scouting team, enabling them to focus on talent identification and evaluation
• Act as a key point of contact for operational queries and problem‑solving
• Support the onboarding and development of new scouting staff
• Oversee player care support for Emerging Talent players

• Identify opportunities to improve efficiency, compliance, communication, and cost control across scouting operations
• Review and refine processes to ensure alignment with industry best practice
• Remain informed on developments in scouting operations, regulations, and technology

• Degree in Sports Management, Business, Finance, or a related discipline
• Professional development courses in football administration, governance, or compliance

• Experience in football operations, scouting operations, recruitment operations, or a similar role within professional football or elite sport
• Experience managing complex logistics, travel programmes, and budgets in an international environment
• Strong experience working across multiple stakeholder groups including recruitment, finance, legal, and HR
• Excellent organisational and planning skills with strong attention to detail
• Strong financial awareness and experience managing budgets and expenses
• Ability to remain calm and structured under pressure, particularly during transfer windows
• Proactive, solutions‑focused mindset with the ability to take ownership of key processes
• Fluency in English

• Strong understanding of football recruitment structures and scouting workflows
• Knowledge of scouting and recruitment platforms such as Transfer Room, Wyscout, and Instat
• Familiarity with SAFF, SPL, and AFC regulations
• Established networks across clubs in Europe and the Americas
• Previous experience working in Saudi Arabia or the Middle East
• Additional language skills including Spanish or Arabic

Be Part of the Legacy:
Join a club that’s redefining the future of Saudi sports, striving to lead the competition and set new standards of excellence.

Experience the Culture:
Thrive in an environment that values quality, accountability, diversity, synergy, innovation, and ambition.