Administrative Coordinator​/Office Manager

Administrative Coordinator/Office Manager

Position Title:

Administrative Coordinator/Office Manager

Location:

Kihei, Hawaii

Employment Type:

Full Time, 12 month

Appointment Type:
Regular, SY26-27

FLSA Status:
Exempt

Classification: HGEA BU13, 12 month position

Salary Range: $66,324.00 - $80,736.00 Annually

Requisition #: REQ-SY2627-OFM-063

Start Date:

July 1, 2026 or earlier based on candidate availability

The Administrative Coordinator / Office Manager serves as the central operational support position for the school and is responsible for front office management, administrative coordination, student records support, human resources assistance, and day‑to‑day school operations. This position provides high‑level customer service to students, families, staff, vendors, and community partners while ensuring efficient and professional school office operations in alignment with Hawaiʻi public charter school requirements and school policies.

The ideal candidate is highly organized, detail‑oriented, culturally responsive, and able to manage multiple priorities in a fast‑paced educational environment.

• Manage daily front office operations and maintain a welcoming, professional school environment.
• Serve as the primary point of contact for parents, students, visitors, vendors, and community members.
• Answer and route incoming phone calls, emails, and correspondence.
• Coordinate office procedures, calendars, scheduling, and meeting logistics.
• Maintain office supplies, equipment, and vendor relationships.
• Support school‑wide operational projects and events.
• Assist with facilities requests, maintenance coordination, and campus logistics.
• Ensure confidentiality of student and personnel information.
• Ensure the safety of students as they enter/depart the campus.
• Manage all attendance‑related inquiries and requests.
• Oversee the site safety plan and procedures.
• Assist with school‑wide protocols and systems.
• Ensure a safe, welcoming, and secure 'ohana area.
• Manage drop/off pick up process.
• Manage the site computer loan program.
• Manage all site deliveries, mail, supplies, and materials ordering/purchase.
• Perform basic clerical and fiscal operations for the campus.
• Assist with the student withdrawal process and enrollment inquiries.
• Collaborate with Communications and Marketing Director to publicize campus events.
• Assist the Kihei Campus Director with management of cleaning services, site schedule, and vendor contracts.
• Collaborate with Oahu, Kona, and Kauai School Office Managers.

• Assist families with enrollment, registration, transfers, attendance, and student records.
• Support student information system data entry and reporting.
• Coordinate communication with families regarding school events, attendance, and announcements.

• Support substitute teacher coordination and staff scheduling.
• Assist with timesheet approval.

• Assist with purchase orders, invoices, reimbursements, and expense tracking.
• Coordinate vendor communications and maintain records of contracts and services.
• Support grant documentation and administrative reporting.
• Prepare reports, spreadsheets, correspondence, and presentations as assigned.
• Maintain organized digital and physical filing systems.

• Assist with emergency procedures, safety documentation, and operational protocols.

• Monday‑Friday 7:45 am‑4:15 pm.
• Occasional evening or weekend hours may be required for school events or operational needs.

• Associate’s or Bachelor’s degree; or equivalent combination of education and experience.
• Minimum of three (3) years of administrative, office management, or school support experience.
• Experience working with children or in a school setting.
• Strong organizational, technological, multitasking, written and oral communication skills.
• Proficiency in Microsoft Office, Google Workspace, and database systems.
• Ability to maintain confidentiality and professionalism.
• Strong customer service and interpersonal skills.
• Ability to work independently and collaboratively in a team environment.
• Valid driver’s license.