Prog Mgmt Office Exec Admin

MHPCC Program Management Office Executive Administrator

Position .

Regular, Full-Time, RCUH Non-Civil Service position with the Maui High Performance Computing Center (MHPCC), Department of Defense High Performance Computing Modernization Program’s “Maui High Performance Computing Center”, located at the Maui Research and Technology Park (MRTP) in Maui, Hawai‘i. This position will conduct research under the University of Hawai‘i Maui Support for Technical and Research Services (MSTARS) contract.

Monthly salary range: $5,500 - $8,500 per month.

• Manages and coordinates schedules for the MHPCC Executive Director and Directors.
• Budgets and coordinates travel arrangements.
• Works with the MHPCC Executive Director and Directors to ensure deliverables and action items are completed in a timely manner.
• May serve as Administrator-in-Charge for administrative related items during absence of the MHPCC Executive Director and Directors.
• Provides executive and program management administrative support to the MHPCC Executive Director and MSTARS Program Manager.
• Assists in coordination, tracking, preparation, and management of contract deliverables, program schedules, action items, risks, meetings, financial reporting activities, and administrative operations supporting Department of Defense contracts and programs.
• Provides administrative assistance, such as writing and editing e‑mails, drafting memos, and prepares communications on behalf of the MHPCC Executive Director and Directors.
• Reviews materials, reports, and other communications relating to general administrative matters.
• Responsible for Directors events and scheduling logistics, ensuring all required equipment, supplies, transportation, presentation materials, and attendees arrive to and from the event.
• Responsible for recording meeting minutes and filing accordingly.
• Answers and responds to phone calls, communicates messages and information to the Directors.
• Monitors current electronic filing and database system and looks for ways to improve current systems.
• Oversees the Administrative Support Assistant and student assistant.

• Bachelor’s Degree from an accredited four‑year college or university in public or business administration, economics, political science, or a related field; or Associate’s Degree from an accredited community college and two years of experience; or High School Diploma or G.E.D. equivalent and three to four years of related administrative work experience.

• Three to five years of responsible administrative experience in a business organization or government agency.

• Principles and practices of public administration; principles and practices of public relations; principles and techniques in writing informational material; techniques used in preparing and editing copy for printing.

• Must be a U.S. citizen to meet eligibility requirements for access to classified information.
• Ability to handle multiple tasks and have excellent organizational skills.
• Ability to grasp complex issues quickly and achieve solutions to complex problems in context of institutional policies and procedures.
• Ability to utilize personal computer and Microsoft Office.
• Ability to work effectively with diverse groups of people.
• Ability to effectively conduct work remotely (e.g., telework) as applicable.
• Post‒offer condition:
  Must obtain and maintain a security clearance based on a tier‒3 background investigation to access classified information.
• Must complete UH Information Security Awareness Training (ISAT) within two weeks from date of hire and re‑certify every twelve months.

• Ability to lift and carry up to thirty pounds unassisted from ground level while standing.
• Ability to perform repetitive keyboard entry for twenty to forty hours per week.
• Ability to listen and speak clearly on all communications devices.

As a condition of employment, the employee will be subject to all applicable RCUH policies, procedures, and trainings and, as applicable, subject to University of Hawai‘i's and/or business entity's policies, procedures, and trainings. Violation of…