Grants Management Operations Assistant; SR

Grants Management Coordinator

Coordinates and participates in the activities involved in the preparation, receipt, review, processing, and monitoring of grant agreements; plans, organizes and conducts administrative housekeeping services of the Grants Management Program; maintains the computer tracking system of all grant applications and contracts, including routing applications and related materials to various governmental agencies, private nonprofit organizations, and grant applicants; may supervise clerical assistants;

and performs other related duties as required. Distinguishing Characteristics:
This class is distinguished by its responsibility for coordinating and participating in the activities involved in the preparation, receipt, review, processing, and monitoring of grants; maintaining the computer tracking system of grant applications, contracts, payments, and related information, including routing applications and related materials to various governmental agencies, private nonprofit organizations, and grant applicants; and planning, organizing and conducting administrative housekeeping services of the Grants Management Program.

Examples of duties include:

• Coordinating the activities involved in the preparation, receipt, review, processing, and monitoring of grant agreements, and planning, organizing and conducting the administrative housekeeping services of the Grants Management Program;
• Designing, preparing, and issuing grant application materials and information, and providing information to applicants, the public, and other agencies on methods, procedures and requirements for completing, processing and filing of applications, general requirements of grants, and other pertinent codes and ordinances;
• Maintaining the computer tracking system of grant applications and contracts, including routing applications and related materials to various governmental agencies, private nonprofit organizations, and grant applicants;
• Assisting unit staff in preparing reports, contracts, requests for payment, etc., and compiling data and preparing monthly and annual statistical reports covering number and kinds of grants applied for, issued, etc.;
• Receiving and reviewing applications for accuracy, completeness and compliance with general filing requirements;
• Serving as secretary to Grants Review Committees as necessary, and insuring that agendas, announcement of meetings and notifications of affected persons are completed and in compliance with laws, ordinances, rules and regulations;
• Maintaining control on correspondence requiring response; may supervise others; and performing other related duties.

Minimum Qualification Requirements include:

• Training and
  
  Experience:
  
  (1) Graduation from high school and three years of clerical experience, including one year of work experience involving the processing and issuing of grants, or (2) any equivalent combination of training and experience.
• Knowledge of: rules, regulations and procedures governing the approval and issuing of grants; uses and requirements of common contractual and related documents; clerical and fiscal practices and procedures; office practices and procedures; correct grammar, spelling and word usage; the purposes and uses of standard office machines and computer systems and operations.
• Ability to: understand, explain and apply applicable contractual provisions, rules and regulations, municipal ordinances, and other regulations concerning the issuing and processing of grants; deal courteously and effectively with the public, employees, and other governmental agencies; supervise the work of others; set up and maintain files and records; analyze materials and prepare reports; operate standard office machines and equipment; give oral and written instructions.
• Health and Physical Condition:
  Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper for performance of the duties. Physical Effort Grouping:
  Light.

An Equal Opportunity Employer

The County of Maui does not discriminate on the basis of race, sex, sexual orientation, age, religion, color, ancestry, national origin, disability, marital status, pregnancy, arrest and court record, assignment of child support, national guard participation or any other basis covered by state or federal laws governing non-discrimination.

Pre-Employment/Post-Offer Drug Screening Test:
All applicants, who will enter a safety sensitive position or certain designated categories that the Personnel Services Director has established or who are required by law to be drug tested must pass a pre-employment/post-offer drug screening test as a condition of employment. There is no retesting or re-evaluation process. Cost for the drug screening test shall be borne by the County of Maui.