Project Administrator

Project Administrator

Express Employment Professionals

Express Employment Professionals is hiring a Project Administrator on behalf of a client specializing in innovative flooring solutions. We are seeking a detail-oriented and proactive professional with a strong accounting background to help keep projects organized, on schedule, and financially sound.

This role focuses heavily on project coordination, accounting support, and financial management, with working knowledge of multi-state tax compliance preferred. If you thrive in a fast-paced environment and enjoy keeping operations running smoothly, we would love to hear from you!

• $60,000 annually

• Coordinate day-to-day project administration, including timelines, scheduling, and documentation
• Communicate with vendors, contractors, and clients to manage project expectations and deadlines
• Prepare and submit invoices, purchase orders, and progress reports accurately and timely
• Coordinate logistics and planning for material deliveries
• Track and maintain records of materials, labor costs, and project expenses
• Organize project documentation and ensure deliverables stay on schedule

• Handle bookkeeping duties, including accounts payable and accounts receivable
• Prepare and analyze financial statements
• Apply job costing and construction accounting principles to monitor project profitability
• Calculate commissions based on sales data and compensation plans
• Manage budgets and prepare accurate financial reports
• Perform clerical duties including filing, data entry, and correspondence

• Assist with maintaining compliance with tax laws in multiple states
• Support tax compliance for out-of-state projects, including subcontractor licensing and registrations
• Collect and maintain tax and licensing documentation such as W-9s, exemption certificates, and proof of licensing
• Monitor changing tax regulations and identify potential compliance concerns

• 3–5 years of project administration or project coordination experience with an accounting background
• Experience in the flooring or construction industry preferred
• Strong understanding of job costing and construction accounting principles
• Proficiency in accounting software such as Quick Books
• Advanced Microsoft Excel skills
• Excellent organizational, multitasking, and communication skills
• Strong analytical and problem-solving abilities
• Knowledge of multi-state tax compliance is a plus
• Track record of managing project timelines, budgets, financial reports, and vendor relationships
• Proven project administration and coordination skills, with the ability to manage multiple projects and completing deadlines

• Competitive salary and benefits package
• Opportunities for professional growth and development
• A chance to join a dynamic and growing industry

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