Office Assistant II Student Records

The Office Assistant II is directly responsible to the Systems Registrar:
Overall duties and responsibilities of the position is to process grade changes, process grades for the multiple entities, and provide general record keeping support services to students and staff, and perform routine clerical tasks. High School diploma and five years of clerical experience OR certification/successful completion of relevant trade school(30 credit hours) plus two years of wage earning clerical experience,
OR an Associate Degree, (60 semester hours) from an accredited institution of higher education plus one year of wage-earning clerical experience.

• Must have good customer service skills.
• Ability to take responsibility of projects to completion with minimum supervision.
• Demonstrated oral and written communication skills.
• Must be able to work with numeric and alpha filing systems.
• Ability to work in a fast-paced environment and multi-task.
• Ability to maintain confidentiality of student information.

• Posting of grades to various portals, having great attention to detail.
• Assist in research and maintains documentation concerning grade changes and withdrawals.
• Run edit reports and assist in processing corrections to student data.
• Responsible for maintenance of personnel files for the employees under the Systems Registrar.
• Responsible for processing all personnel status forms for employees separating employment and initiating personnel requisition forms using the Applicant Tracking System NEOED.
• Monitor the Systems Registrars budget, enter all requisitions, work orders, and supply orders using the appropriate software systems.
• Operates office machinery including data entry terminal, computer, copier, optical digital machines, scanner, and telephone.
• Assist with student registration where needed.
• Process enrollment verifications for the Federal Investigators.
• Performs routine clerical work is support of the department.
• Other duties as assigned.