Administrative Associate IV; Part-Time

Administrative Associate IV (Part-Time)

Texas A&M University – Central Texas, Finance and Administration Department, Killeen, Texas.

The Administrative Associate IV, under the direction of the Associate Director of Finance & Administration (VPFA), will assist in the overall administrative duties of Finance & Administration.

• Communication
  • Handles highly sensitive and confidential information, reports, and correspondence.
  • Provides skilled administrative assistance through the performance of advanced and complex tasks.
  • Serves as a point of contact for A&M-Central Texas faculty, staff, and administration on general Finance and Administration matters.
  • Assists in the production of documents and proofing of final documents prepared for the appropriate signature or distribution.
  • Greets, answers, and screens telephone calls and visitors.
  • May attend various meetings in order to prepare and distribute minutes.
  • Participates in selected events.
• Office and Records Management
  • Provides clerical and administrative assistance to the Finance & Administration office staff.
  • May provide additional administrative support to several Finance & Administration departments.
  • Performs general office duties such as ordering and maintaining office supplies.
  • Prepares correspondence, reports, mail preparation, copying, distribution, routing documents for signature.
  • Retrieves mail.
  • Assists with filing and retrieving documents, records, or reports.
  • Maintains and files records, documentation, and other documents for records retention.
  • Assists with Inventory Control.
• Projects, Reports and Document Production
  • Assist, collect, and compile materials for several Finance & Administration departments.
  • Assist in coordination of special events, speakers, guests as assigned.
• Financial Functions
  • Prepares and reviews travel requests, expense reports for accuracy and ensures compliance with all university financial rules and procedures.
  • Manages purchasing requirements for the department, including paying invoices.
  • Manages payment card expenses and report reconciliation and ensures compliance with all university financial rules and procedures.
  • Manages funds in support of the university and department mission.
• Other duties or projects as assigned.

• Education:
  
  High school diploma or equivalent, or combination of education and experience.
• Experience:
  
  Four years of related experience.
• Knowledge:
  Word processing, spreadsheet, and database applications.
• Ability:
  Multitask and work cooperatively with others. Strong verbal and written communication skills. Strong organizational skills. Ability to work with sensitive information and maintain confidentiality.
• Licensing / Professional Certification:
  None.
• Physical Requirements:
  
  None.

Part‑time position: maximum 19.5 hours per week.

Monday‑Thursday: 10:00 AM – 2:00 PM.

Friday: 11:00 AM – 2:00 PM.

Pay: $15.00 per hour.

Equal Opportunity/Veterans/Disability Employer.