Administrative Assistant

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Full Time Putnam, CT, US

14 days ago Requisition

The
Administrative Assistant - Shipping
is responsible for providing comprehensive administrative support to ensure efficient operation of the office. This role involves handling a variety of tasks, including managing communications, scheduling, and coordinating office activities, to support the team and contribute to the Putnam's Plant success.

What you'll be doing:

• Communication:
  Handle incoming and outgoing communications, including phone calls, emails, and mail, ensuring timely and accurate responses.
• Inventory Control:
  Assist in keeping accurate inventory through owning the cycle count process, production entry, and sub inventory transfers in Oracle.
• Documentation:
  Prepare and edit documents, reports, and presentations, ensuring accuracy and professionalism.
• Data Entry:
  Enter and update data in various systems and databases, maintaining accurate records.
• Event Coordination:
  Assist in planning and organizing company events, meetings, and conferences.
• Customer Service:
  Provide excellent customer service to internal and external stakeholders, addressing inquiries and resolving issues promptly.
• Filing and Record Keeping:
  Maintain electronic and physical filing systems, ensuring documents are easily accessible and securely stored.
• Support Tasks:
  Perform general administrative tasks such as photocopying, scanning, and faxing documents.
• Special Projects:
  Assist with special projects and tasks as assigned by management.

This position is on site at our Putnam, CT location.

We’d love to hear from you if:

• Education:
  
  High school diploma or equivalent; additional qualifications in office administration are a plus.
• Experience:
  
  Minimum of 2 years of experience in an administrative or office support role.
• Technical
  
  Skills:
  
  Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment.
• Organizational
  
  Skills:
  
  Strong organizational and multitasking abilities, with attention to detail and accuracy.
• Communication
  
  Skills:
  
  Excellent verbal and written communication skills, with a professional and courteous demeanor.
• Time Management:
  Ability to prioritize tasks and manage time effectively to meet deadlines.
• Problem-Solving:
  Strong problem-solving skills and the ability to work independently and as part of a team.
• Customer Service:
  Demonstrated ability to provide high-quality customer service and handle inquiries professionally.
• Adaptability:
  Flexibility to adapt to changing priorities and handle multiple tasks simultaneously.
• Confidentiality:
  Ability to handle sensitive information with discretion and maintain confidentiality.