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Executive Support & Workplace Development Coordinator
Job in
Kincardine, Ontario, N2Z, Canada
Listed on 2026-09-16
Listing for:
Owen Sound
Full Time
position Listed on 2026-09-16
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Business Administration, Government Administration, PR / Communications
Job Description & How to Apply Below
The Executive Support &Workplace Development Coordinatorisresponsibletoprovideconfidentialexecutive ,administrative,andprojectsupporttothe
Chief Administrative Officer (CAO) andSenior Leadership Team .Thispositionwillcoordinateexecutiveoperations,supportmunicipalpolicydevelopment,corporate initiatives,andstrategicprojects,whileleadingemployeewellness,engagement,recognition,andworkplacedevelopmentprograms.
Chief Administrative Officer (CAO)
Responsibilities:Executive Support Services
- Provide confidential,high-leveladministrativeandprojectsupporttothe
Chief Administrative Officer (CAO) - Conductresearchandassistinthedevelopment,review,tracking,andcoordinationofmunicipalpolicies,procedures,and reports
- Manage calendars,appointments,meetings,andschedulingprioritiesfortheCAO
- Prepareandeditprofessionalcorrespondence,reports,presentations,meeting agendas,and minutes
- Coordinatebusinesstravel,conference registrations,andeventlogisticswhilemaintainingbudgetandschedulingrequirements
- Maintainconfidentialrecords,files,andinformationincompliancewithmunicipalpolicies,privacy legislation,andrecordsmanagementstandards
- Supportmattersinvolvinglegalcounselbycoordinatingsensitivedocumentation,communications,andconfidentialmaterials
- Serveasaprimarypointofcontactforstaff,elected officials,external agencies,andmembersofthepublic,respondingtoinquiriesanddirectingissuesappropriately
- Developandcoordinateinternalcommunicationmaterialsinsupportof Senior Leadership Team initiatives ,meetings,andstrategicpriorities
- Assistinthepreparationandadministrationofdepartmentalandprogrambudgetsandrelatedtracking
- Develop,implement,andmanageemployeewellness,engagement,recognition,andretentionprogramsthatsupportapositiveworkplaceculture
- Coordinatewellnessactivitiesandinitiativesthatpromoteemployeehealth,well-being,workplace safety,andwork-life balance
- Coordinateandsupportemployeetraining,professional development,succession planning,andworkplacedevelopmentinitiatives
- Plananddeliverstaffappreciationevents,andemployeeengagementactivities
- Assistwithemployeeengagementsurveysandsupporttheevaluationandcontinuousimprovementofwellnessandengagementprograms
- Ensurecompliancewithapplicablelegislation,municipal policies,andworkplacebestpractices
- CollaboratewiththeCAOand Senior Leadership Teamtosupportcorporateinitiatives ,policy development,andorganizationalimprovementprojects
- Conduct research,analyzedata,andpreparereportsandrecommendationstosupportdecision-makingandCouncilpriorities
- Coordinatespecialprojects,developworkplans,monitortimelinesanddeliverables,andtrackprojectprogress
- Facilitate cross-departmentalcollaborationtoadvancecorporateobjectivesandcontinuousimprovementinitiatives
- Assistwithstrategicplanning,grant applications,program reporting,andprojectdocumentation
- Completeotherdutiesasassignedbythe Chief Administrative Officer
- Post-secondaryeducationin
Public
Administration,Business Administration,Organizational Development,Human Resourcesorarelatedfield - 3-5yearsofexperienceinpublicadministration,preferablyinamunicipalsetting
- Previousexperienceprovidingexecutive-leveladministrativesupportandworkplacedevelopmentinitiatives
- Understanding of Human Resources practices ,legislation,andprogramsconsideredanasset
- AMCTOMunicipal Administration Programcompletionconsideredanasset
- Acombinationofeducationandrelevantexperiencemaybeconsidered
Competencies:
- Strongunderstandingofmunicipalgovernmentoperations,regulatory compliance,andpublicadministration
- Knowledgeoforganizationalbehaviourprinciplesandpractices
- Exceptional organizational,time management,andprojectcoordinationskillswiththeabilitytomanagemultipleprioritiessimultaneously
- Abilitytohandlesensitiveandconfidentialinformationwithdiscretionandprofessionalism.
- Strongwrittenandverbalcommunicationskills.
- Advancedproficiencyin Microsoft Office Suite ,including
Word,Excel,PowerPoint,Outlook,and Teams. - Abilitytoestablishandmaintaineffectiveworkingrelationshipswith Council,staff,community partners,andthepublic.
- Strong problem-solving,analytical,andresearchskills.
- Abilitytoworkindependentlywithminimalsupervisionandexercisesoundjudgment.
- Permanent,Full-Time
- 35
Hoursper Week - Group9(Step1 $ 36.50/hr-Step5 $ 45.63/hr)
- Completionofa Criminal Record Checkwithan Acceptable Resultisa Condition of Employment
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