Billing Coordinator

About Oliver

Oliver Fire Protection & Security is a privately held, full-service life safety provider serving the Northeast Corridor. Founded in 1957, Oliver has distinguished itself as one of the most respected life safety providers in its territory by placing a high emphasis on delivering quality solutions while exceeding customer expectations. We help protect lives and property through industry-leading fire protection, life safety, and security solutions, and we're committed to safety, customer service, teamwork, and creating long-term career opportunities for our employees.

We're seeking a detail-oriented Inspections Administrator – Billing Coordinator to join our Operations Support team. In this role, you'll support accurate and timely billing for inspection-related work by preparing final invoices, reviewing documentation, verifying billing requirements, and coordinating with internal teams and customers to keep the billing process moving smoothly.

• Process final invoices through Service Trade accurately and timely, verifying purchase orders, billing requirements, customer-specific invoicing instructions, and supporting documentation.
• Compile and execute billings in accordance with Spectrum and Service Trade, including interfacing with customer portals throughout the billing process.
• Assist with invoice revisions, credits, and rebills as needed.
• Review job notes and inspection documentation for completeness and billing accuracy.
• Respond to billing inquiries from internal and external clients in a timely and professional manner.
• Support month-end and period-end billing activities to ensure jobs are invoiced within established deadlines.
• Assist with accounts receivable when necessary.
• Collaborate with the accounting team and attend regular department meetings.