Executive Assistant

Mindlance is a national recruiting company which partners with many of the leading employers across the country. Feel free to check us out at

Equivalent to Administrative Assistant Grade 9 To provide a comprehensive proactive admin service;
Routinely handle all admin/secretarial duties, including setting up meetings, scheduling appointments, maintaining calendar and proactive email management for the department Director;
Arrange meetings, events and conferencing (telephone and video) involving groups of people in different locations and organisations, ensuring that all-admin details are considered;
Responsible for international and domestic travel arrangements as necessary; prepare itineraries, transportation arrangements. Exercise judgement and act independently while handling admin details for a variety of matters in department head's absence including communication with other departments, outside companies, consultants, vendors and internal senior managers;
Prepare/collate presentations, correspondence and reports for department and team. Prioritise work to meet department needs, exercising initiatives and judgement in making decisions.