Executive Assistant

Executive Assistant

Location: King of Prussia, PA (Onsite ? 5 days/week)
Reports To: Vice President of Engineering

About the Role

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POWER is seeking a highly skilled and trusted Executive Assistant to provide high-level administrative, operational, and strategic support to our Vice President of Engineering. This role is critical to enabling executive effectiveness by managing priorities, coordinating complex schedules, supporting departmental operations, and creating structure within a fast-paced engineering environment.

This position is ideal for a professional who thrives in dynamic settings, operates with discretion, anticipates needs, and brings precision, organization, and calm execution to executive support.

What You'll Do

Executive Support

• Manage and maintain the VP's calendar, including scheduling, conflict resolution, and priority management
• Track action items, deliverables, and follow-ups to ensure accountability and execution
• Prepare agendas, presentations, reports, and executive briefing materials
• Serve as a trusted partner handling sensitive and confidential information with professionalism

Meetings & Communication

• Coordinate internal and external meetings, including logistics, materials, and follow-ups
• Act as a liaison between the VP, engineering leadership, project teams, and external stakeholders
• Draft, edit, and manage correspondence, summaries, and internal communications

Operational & Administrative Support

• Support engineering department operations, including document management and workflow coordination
• Assist with tracking budgets, contracts, approvals, and departmental documentation
• Run reports from internal systems and compile leadership-ready data and summaries

Travel & Expense Management

• Coordinate domestic and international travel arrangements
• Track, reconcile, and submit expense reports and corporate card statements accurately and on time

Special Projects

• Support special initiatives, cross-functional projects, and process improvements
• Conduct preliminary research and compile findings, insights, and recommendations for leadership

What We're Looking For

Experience & Education

• 5+ years of experience supporting senior leadership (VP-level preferred)
• High school diploma or GED required;
  Associate's or Bachelor's degree preferred
• Experience supporting engineering, technical, or operational leaders is a strong plus

Skills & Competencies

• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Exceptional organizational and time management skills
• Strong written and verbal communication
• Proven ability to work independently and exercise sound judgment
• High level of discretion, confidentiality, and professionalism
• Comfortable operating in fast-paced, deadline-driven environments
• Strong interpersonal and relationship management skills

Attributes for Success

• Proactive and detail-oriented
• Calm and composed under pressure
• Action-driven and solution-focused
• Adaptable, flexible, and resourceful
• Strong ownership mentality and accountability mindset

About ExecuPOWER

Execu

POWER is a full-service, certified women-owned engineering consulting firm specializing in Transmission, Substation, Distribution Engineering, Project & Construction Management, QA/QC Inspection, and Renewable Energy Solutions. We power the future through partnerships, principles, and passion?delivering innovative, cost-effective solutions while maintaining the highest standards of safety and quality.

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POWER Benefits

We invest in our people and support long-term career growth and wellbeing:

Time Off

• Paid Holidays
• PTO
• Summer Hours
• Parental Leave

Career Development

• Tuition assistance
• Certifications and continuing education
• Internal growth opportunities in a high-growth organization

Work Environment

• Stable onsite corporate environment
• Professional executive exposure
• Leadership visibility and growth potential

Financial & Retirement

• 401(k) with company match

Healthcare Coverage

• Medical, Dental, Vision
• Health Savings Account (HSA) with company contributions
• Daycare Flexible Spending Account
• Short-term and long-term disability
• Supplemental life insurance
• Pet insurance

Join ExecuPOWER

If you're an experienced executive support professional who thrives in structured execution, strategic partnership, and operational excellence, this is an opportunity to work directly with senior leadership and play a key role in the success of a rapidly growing engineering organization.

Apply today and become a trusted partner in powering Execu

POWER's future.

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Job Requirements