Administrative Coordinator

Administrative Coordinator – Kingman Police Department

We’re seeking an Administrative Coordinator to support the Office of the Chief of Police and the Police Department’s executive leadership team. The role provides high‑level administrative, coordination, and liaison support in a fast‑paced law enforcement environment where discretion, organization, and professionalism are essential.

• Provide high‑level administrative support to the Chief of Police (30%) – manage calendars, schedule meetings, prepare, proofread and organize correspondence, reports, and official documents.
• Organize and coordinate department training sessions, track certifications, and maintain compliance records with AZPOST training standards (15%).
• Serve as primary liaison between the Chief and internal leadership, other law‑enforcement agencies, City departments, and state and local officials (15%).
• Coordinate travel arrangements for the Chief and department staff, including transportation, lodging, itineraries, per diem, and reimbursements (10%).
• Assist with police recruitment and hiring processes – coordinate job postings, interviews, candidate communication, and recruitment records (10%).
• Support community outreach, projects, and departmental operations, including event coordination, procurement activities, and special projects (10%).
• Serve as liaison to the Arizona Secretary of State for notary services, maintain accurate records of notarized documents (10%).

• Bachelor’s degree in Business, Public Administration, or a closely related field and two (2) or more years of progressively responsible experience providing complex administrative support; or high school diploma or GED with some related college coursework and six (6) years of progressively responsible experience providing complex administrative support; or any equivalent combination of education, training, and experience that demonstrates the ability to perform the work.
• Experience providing high‑level administrative and management support, preferably in a similar role or department.
• Valid Arizona driver’s license or ability to obtain within six (6) months of hire.
• Ability to occasionally attend evening meetings and weekend events.
• Strong written and verbal communication skills.
• Exceptional organizational, multitasking, and time‑management skills.

• Excellent medical, dental and vision insurance – Telemedicine available at $0 cost‑sharing through AZ Blue Telehealth for general medical and behavioral health.
• Flexible Spending Account (FSA) or Health Savings Account (HSA) with a maximum allocation of $34.37 per pay period for individual coverage and up to $68.75 per pay period for family coverage (totaling up to $825 individual or $1,650 family over 24 pay periods).
• Employer‑paid group basic life insurance for employee and dependents on medical plan; supplemental group insurance and third‑party options available.
• Personify Health – a comprehensive well‑being platform with participation incentives up to $300 redeemable annually.
• Work/Life support services through Support Linc Employee Assistance Program (EAP) – six free counseling sessions annually.
• 12 paid holidays, including a floating birthday holiday each year.
• 16–35 paid vacation days per year with accrual rates that increase with tenure; shift personnel accrue leave at 1/3 more per pay period.
• 3.69 sick hours per pay period (approx. 9–12 sick days per year); shift personnel accrue leave at 1/3 more per pay period; part‑time/seasonal employees earn 1 hour of sick time for every 30 hours worked.
• Other leave types: bereavement, military training, jury duty; leave donation program.
• Tuition reimbursement up to $4,500 annually.
• Shift differential pay (2nd & 3rd shift), bonus programs, skill‑based, certification & bilingual pay, clothing allowance for uniformed personnel.
• Service awards: 5 yrs ($500), 10 yrs ($1,000), 15 yrs ($1,500), 20+ yrs ($2,000).
• Safety awards; biannual All‑Employee BBQ Lunch; annual Employee Pool Party.
• City matching to AZ State Retirement System & Long Term Disability (ASRS); additional retirement solutions available through optional third‑party pre‑tax plans (457‑deferred, Roth IRA).

The City of Kingman maintains a comprehensive safety and wellness program. Employees are expected to participate in safety committee activities, report hazards and unsafe work practices, and use required personal protective equipment. A dedicated accident and illness prevention program supports employee health and safety.

The City of Kingman is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, or any other protected status.