Records Coordinator

Records Coordinator

Location:

301 Pine Street, Kingman, AZ 86401

• Paid Time Off (PTO)
  • 6.5 hours accrued bi-weekly (32+ hour employees only)
• 39 hours of PTO front loaded
  • Regular accrual starts on 7th pay period
• Low-cost, high-value healthcare for you and your qualifying dependents
• Enrollment in Arizona State Retirement System
  • Contribution rate of 12.00%
• 11 Paid Holidays
• Perform work with a greater purpose

6 Step 2-8 $ 15.45 - $18.45/hr.

• Stays current with all State directives and statutes pertaining to records management, State records retention schedules applicable to all Department divisions and function area, and State policy and procedures on records transfer and destruction.
• Reviews records management program and ensures continual compliance with applicable records retention schedules across all Public Works Divisions.
• Coordinates Department records management program with the office of the County Records Manager in the Office of the County Recorder.
• Operates Laserfiche document management software for the deposit and retrieval of records retained in electronic format.
• Maintains security and preservation of records in storage.
• Establishes and maintains effective working relationships with associate personnel and user Divisions.
• Implements records related training programs and trains new employees in Department Records Management Procedures.
• Assigns, trains, monitors, schedules, oversees or directly supervises and reviews the work of subordinate clerical and office employees.
• May complete employee evaluations.
• Check frequently against a variety of records in order to secure complete and accurate information.
• Establishes procedures for data entry, for data integrity and for indexing, tracking and retrieving records.
• Receives, indexes, enters, scans, stores, retrieves, and destroys records in keeping with County policies, State and Federal requirements.
• Maintains vital records program, and updates and maintains records retention program.
• Establishes work procedures and prioritizes work.
• Provides documents, records and information to Department personnel and the general public, and researches requested information as necessary.
• Works with and advises Divisions on the proper procedures for preserving, storing, retrieving, retaining, and destroying records in accordance with established policies.
• Designs, maintains, and updates Central Records Center storage areas to ensure the most effective use of space.
• Operates document imaging equipment, including but not limited to large format scanners, plotters, desktop scanners, and coordinates preserving records by vendors and other work related to records maintenance.
• Acts as central contact point for all document imaging applications and issues to include; in-house document scanning of all divisions documents, retrieval and storage.
• Performs and coordinates processing of Public Requests for Information.
• Communicates and acts in a professional manner with the public, co-workers, and work contacts.

• Trains department employees in Records Retention rules and procedures.

• High School diploma/GED (General Education Degree)
• Three (3) years progressively responsible experience performing advanced level office support work.
• One (1) year actual experience with Records Management and Retention Disposition.
• An equivalent combination of education, experience, and training may be considered in meeting the minimum qualifications.
• Considerable knowledge of clerical and administrative practices required to coordinate a central records system.
• Procedures, terminology, equipment, accepted or common practices, and policies of the assigned specialized work and the department/area to which assigned.
• English grammar, spelling, punctuation and arithmetic.
• Modern office practices, procedures and equipment to include large and small format scanners and printers.
• Filing, index and information systems.
• Organization of the department.
• Applicable rules, laws, regulations and practices governing records retention.
• Computing literacy to include use of electronic spreadsheet and word processing applications.
• Courtesy and tact in dealing with the public and public officials.
• Functional knowledge and efficiency in using Laserfiche document management software.
• Efficiently operating and utilizing scanners, large and small, plotters, printers, and related software and peripheral equipment.
• MS Office word processing, spreadsheet, and presentation applications.
• Recognize and maintain various records of a confidentiality nature.
• Develop and maintain records systems and procedures.
• Plan, organize, supervise, train and evaluate the work of subordinates.
• Analyze problems and provide appropriate recommendations.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with department divisions, vendors, public agencies and the general public.
• Fulfill all physical requirements of the class.
• Effectively perform the…