Office Assistant Senior-Planning and Zoning

About Planning and Zoning:

The Planning and Zoning Division facilitates land development which is beneficial to Mohave County and its residents. Title 11 Chapter 6 of the Arizona Revised Statutes provides the legal requirements and responsibilities for planning and zoning activities in the County. The division develops and maintains a General Plan, a Zoning Ordinance, and Subdivision Regulations to comply with the statutes. The division seeks to provide excellent customer services by assisting developers and the general public in navigating the requirements while furthering public health and safety.

Office Assistant Senior — Starting Salary — Range 8, $16.53

This position is in the Planning and Zoning division.

• Work is performed in an office environment.
• Requires interaction with the public at the counter and on the phone.
• Flexible work schedule:
  Monday - Friday 8:00 a.m. to 5:00 p.m. or four (4) ten-hour shift
• Possible travel to attend training or to other county offices.

• Paid Time Off (PTO)
• 6.5 hours accrued bi-weekly (32+ hour employees only)
• 39 hours of PTO front loaded
  • Regular accrual starts on 7th pay period
• Low-cost, high-value healthcare for you and your qualifying dependents
• Enrollment in Arizona State Retirement System
  • Contribution rate of 12.00%
• 11 Paid Holidays
• Perform work with a greater purpose

Duties may include, but are not limited to, the following:

• As assigned, assigns, trains, oversees or directly supervises and reviews the work of subordinate clerical and office employees. May assist in interviewing and screening applicants and recommending disciplinary actions.
• Establishes work procedures and priorities.

• Assists the public in person and/or on phone; records complaints, takes messages and routes calls to appropriate personnel.
• Establishes and maintains standards, procedures, and techniques for efficiency of work.
• Researches and remains up to date with state directives and statutes applicable to the assigned department /division using appropriate resources.
• Compose letters, routine correspondence and all documents in following up previous work, responding to inquiries, obtaining and updating information and making notifications.
• Coordinates meetings and takes minutes.

• Establishes and maintains filing, indexing and cross-referencing systems.
• Review incoming and outgoing computer data for accuracy, completeness and quality.
• Scans and faxes related documents.
• Designs and creates documents, brochures and/or newsletters in the course of business using a variety of computer software including Excel, Microsoft Word, Power Point, etc.
• Maintains purchasing records or reports, allocates expenses and prepares expense reports.
• As required, pays invoices, tracks budget, and prepares change orders and payment applications.
• Receives and processes routing requisitions for department. Allocates items to a variety of accounts according to prescribed classifications.
• Verifies and checks work for completeness and accuracy and resolves errors and omissions.
• Processes departmental time sheets and paychecks, routing personnel transactions, invoices, checks, vouchers or other records.
• Enters and/or records data in appropriate systems. Compiles and computes data from files and other sources in preparing reports.
• Prepares submittals for review and tracks assigned projects.
• Gathers and prepares material for special reports, forms, policy formulation and summaries at the request of superiors.
• Performs assigned research for the delegated area.

• Operates common office machines to include computer keyboards and related peripheral equipment.
• Present and conduct themselves in a professional manner at all times.
• Communicate in a courteous and helpful manner as well as clear and concise manner at all times.
• Resolve complaints within scope of information and authority, and/or refer to chain-of-command as appropriate.

• Performs related work as required.
• Performs special assignments as requested.
• Exercise regular and predictable attendance and punctuality in accordance with Mohave County Personnel Policies and Procedures.

• High School Diploma/GED (General Education Degree).
• Minimum of Three (3) years…