Administrative Assistant - Finance

Job Description

Starting Date: Immediately

Under general supervision, an Administrative Assistant performs a variety of confidential and complex secretarial and administrative duties in support of the Finance Department. This classification is distinguished from secretarial and clerical roles by the more complex, responsible, and sensitive duties.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:

• Respond to all internal and external customers in a prompt, efficient, friendly, and patient manner.
• Receive and respond to inquiries made by telephone, email, and in-person.
• Perform a wide variety of secretarial and administrative duties including composing correspondence, filing, compiling data, and preparing reports.
• Assist Student Information Specialists in the compilation and verification of student data.
• Compile statistics for a variety of reports.
• Revise the Student Attendance Manual and assist with trainings.
• Act as a resource person for registrars and attendance technicians.
• Monitor daily attendance records for accuracy.
• Assist in yearly enrollment and withdrawal of students.
• Maintain appropriate files and records.
• Assist in the preparation of Excel documents in support of Accounts Payable and Payroll.
• Maintain knowledge of and adhere to all policies, regulations, and rules.
• Perform related duties as assigned in a safe and prudent manner.

This job description is not a comprehensive listing of duties, responsibilities, or activities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

• Strong verbal and written communication skills, including active listening.
• Ability to use discretion and maintain confidentiality.
• Critical thinking and problem‑solving skills, and ability to use sound judgment in responding to employee issues and concerns.
• Ability to work effectively with staff and others, establishing and maintaining collaborative professional relationships.
• Strong time management skills (organization, prioritization, multitasking).
• Ability to work independently and as part of a team.
• Proficiency in using Microsoft Office Suite software programs and other programs as they relate to the position.
• Ability to operate most standard office equipment.

This position has no supervisory responsibilities.

This job operates in a professional office environment in the district office of Kingman Unified School District #20. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.

• Regularly required to detect, determine, perceive, identify, recognize, judge, observe, inspect, estimate, and assess details as needed to complete job functions.
• Regularly required to remain stationary, type, and focus on a computer screen for long periods of time.
• Regularly required to move around office.
• Occasionally required to move, transport, position, put, install, and remove items up to 10 pounds.
• Occasionally required to assist with set‑up of meetings, training classes, and events.

At‑will Notice of Employment does not provide a guarantee of a particular schedule of work or a minimum number of days or hours.

This is a 12‑month, 40‑hour per week position. Extended work hours to meet deadlines may occasionally be required.

High school diploma or equivalent and three or more years of progressively responsible office experience, or any similar combination of education and experience.

Office experience within a school setting.

None.

Must be able to pass a criminal background check and obtain a Fingerprint Clearance Card with an IVP number through the Arizona Department of Public Safety.