Office Assistant Senior

Mohave County Public Works – Facilities Division

Office Assistant Senior

Location:

3715 Sunshine Drive, Kingman, AZ.

The Office Assistant Senior is responsible for general team support including answering the main line for the Facilities division to filter work order calls from sales calls. The position is also responsible for receipt of packages and data entry. It is a fast paced environment working under project and budget related deadlines.

Salary Range 8 Step 1-12 $ 16.53 – $22.90/hr.

• Monday-Friday 8:00am-5:00pm
• Weekends and holidays off.
• Occasional travel to the Mohave County Administrative Building located at 700 W. Beale Street for training, document delivery or pickup.

• Must pass a pre-employment background check.
• Must possess a valid driver's license for operation of motor vehicles at the start of employment and maintain said license while employed.

• Paid Time Off (PTO) - 6.5 hours accrued bi-weekly (32+ hour employees only)
• 39 hours of PTO front loaded. Regular accrual starts on 7th pay period.
• Low-cost, high-value healthcare for you and your qualifying dependents
• Enrollment in Arizona State Retirement System. Contribution rate of 11.98% with 100% Employer match starting on first day.
• 11 Paid Holidays
• Perform work with a greater purpose

• As assigned, assigns, trains, oversees, or directly supervises and reviews the work of subordinate clerical and office employees.
• May assist in interviewing and screening applicants and recommending disciplinary actions.
• Establishes work procedures and priorities.
• Assists the public in person and/or on the phone; records complaints, takes messages and routes calls to appropriate personnel.
• Establishes and maintains standards, procedures, and techniques for efficiency of work.
• Researches and remains up to date with state directives and statutes applicable to the assigned department/division using appropriate resources.
• Compose letters, routine correspondence and all documents in following up previous work, responding to inquiries, obtaining and updating information and making notifications. Coordinates meetings and takes minutes.
• Establishes and maintains filing, indexing and cross‑referencing systems.
• Review incoming and outgoing computer data for accuracy, completeness and quality.
• Scans and faxes related documents.
• Designs and creates documents, brochures and newsletters in the course of business using a variety of computer software including Excel, Microsoft Word, Power Point, etc.
• Maintains purchasing records or reports, allocates expenses and prepares expense reports.
• As required, pays invoices, tracks budget, and prepares change orders and payment applications.
• Receives and processes routing requisitions for department. Allocates items to a variety of accounts according to prescribed classifications.
• Verifies and checks work for completeness and accuracy and resolves errors and omissions.
• Processes departmental time sheets and paychecks, routing personnel transactions, invoices, checks, vouchers or other records.
• Enters and/or records data in appropriate systems. Compiles and computes data from files and other sources in preparing reports.
• Prepares submittals for review and tracks assigned projects.
• Gathers and prepares material for special reports, forms, policy formulation and summaries at the request of superiors.
• Performs assigned research for the delegated area.
• Operates common office machines to include computer keyboards and related peripheral equipment.
• Present and conduct themselves in a professional manner at all times.
• Communicate in a courteous and helpful manner as well as clear and concise manner at all times.
• Resolve complaints within scope of information and authority, and/or refer to chain‑of‑command as appropriate.

• Administrative support to division staff as assigned, including but not limited to ordering, membership processing, document reporting and distribution, mail processing, and division email management.
• Credit card and Claims processing.
• Records management to include setting up files, tracking flow…