Administration Specialist

Administration Specialist

Mohave County is seeking a highly organized and detail-oriented Administration Specialist to provide advanced administrative, financial, and program support to the Human Resources and Risk Management Department. This position plays a key role in coordinating budgets, contracts, reporting, policy administration, and special projects while supporting departmental leadership in achieving strategic and operational objectives.

The ideal candidate is analytical, customer-service focused, and able to manage multiple priorities in a fast-paced environment while maintaining accuracy, confidentiality, and professionalism.

Hiring range:
Range 15/Steps 1-6 -- >$ 23.26- $ 26.97 DOE

• Must pass pre-employment background screening.
• Must possess a valid driver's license for operation of motor vehicles at the start of employment and maintain said license while employed in this position.

Proud to Offer

Mohave County is proud to offer a comprehensive benefits package. Employees share the costs of some benefits (medical, dental and vision), and County provides other benefits at no cost to employees (life, short-term disability). In addition, there are voluntary benefits with reasonable group rates that you can purchase through payroll deductions. Additional benefits include:

• Paid Time Off (PTO)
  • 6.5 hours accrued bi-weekly (32+ hour employees only)
• 39 hours of PTO front loaded
  • Regular accrual starts on 7th pay period
• Enrollment in Arizona State Retirement System
  • Contribution rate of 11.98% with 100% Employer match starting on first day.
• 11 Paid Holidays

• Gathers and prepares materials for special reports, forms, policy information and summaries upon request.
• Supports and/or assists with accounting methods and internal controls for budget purposes and prepares reports of findings and submits recommendations.
• Acts in a supporting capacity to department leadership as facilitator in the implementation of budgetary and financial policies, procedures and systems.
• Assists in the preparation of budget schedules, presentations, hearings, reconciliation and balances detailed data in an automated budget system with departmental budget submissions.
• Monitors and provides quality assurance reviews for information in databases and systems associated with grants.
• As needed prepares documents, recommendations and reports of department programs for presentation to the Board of Supervisors.
• Assists in the review and revision of program policies to ensure compliance with federal and state requirement and insure the effective administration of the department's contracts, grants, programs and projects.
• Assists in the development and preparation of procedures for the administration of grants, contracts and special projects for local, state and federal funding.
• Coordinates and performs a variety of advanced level administrative staff work such as: planning and research activities; preparing correspondence, reports, agendas, statistical information, and budget materials; and develops, and assists in the development of, policies, procedures and training.
• Reviews claims and budget availability for appropriate program expenditures and processes accounts payable.

• Associate Degree with coursework in Business Administration, Grants Administration, Public Administration, Accounting, or a closely related area.
• Three (3) years of progressively responsible administrative work, two (2) years of which were involved in the developing and/or administering of grants, budgets, contracts, and/or advanced level special projects.
• OR an equivalent combination of education, experience, and training which provides the required knowledge, skills and abilities may be considered in meeting the minimum qualifications.

• Maintenance and administration of grants, contracts and budgets.
• Principles and techniques of governmental budgeting, budgetary control, fiscal management and accounting.
• The principles and practices of public administration and the principles of organization and management.
• Budgetary and fiscal policy and procedures including applicable sources of revenue.
• Legal requirements and…