Administrative Assistant (Parks

CITY OF KINGMAN ADMINISTRATIVE ASSISTANT I PARKS & RECREATION $21.83 - $30.56 HOURLY (HIRE IN RANGE; DOQ) POSITION IS FLSA NON-EXEMPT

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We're looking for an Administrative Assistant to support our Parks & Recreation team. In this role, you will be responsible for managing projects, coordinating planning processes, and providing information and assistance as needed. You will also answer telephones, process mail, assist customers, research information, maintain records, and support various department functions.

If you are able to work independently, communicate effectively, and remain composed in high-stress situations, we want to hear from you. We’re looking for someone who is an effective communicator, detail-oriented, and comfortable navigating complex situations while maintaining strong professional relationships.

• Graduation from a high school or GED, supplemented by the equivalent of two years of college-level training.
• Four (4) years of related experience.
• Or any equivalent combination of education and progressively responsible experience which provides the knowledge, skills and abilities necessary to perform the work.

• Valid Arizona Driver’s License or ability to obtain within 6 months of hire.
• Ability to accurately read and write the English language.
• Ability to be bondable and may be required to become a notary public.

Knowledge: Departmental policies and procedures;
Applicable City, State and Federal policies, laws, and regulations. Record keeping practices and procedures;
Customer service procedures and techniques;
Standard office practices and procedures;
Budget monitoring and tracking;
English spelling, grammar and punctuation;
General bookkeeping practices and cash handling processes.

Skills: Reading and interpreting data, manuals and specifications;
Assessing and prioritizing multiple tasks, projects and demands;
Maintaining department records management;
Reconcile budgets and purchases;
Taking and transcribing accurate minutes of meetings;
Proofread materials;
Establishing and maintaining effective working relationships with co-workers and the public;
Operating listed tools and equipment;
Troubleshooting problems;
Maintaining and handling applicable equipment;
Working in a team environment;
Providing customer service;
Utilizing a computer and relevant software applications;
Demonstrate proficiency to prepare work orders, documents, spreadsheets, databases, presentations, email and timesheets;
Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.

Abilities: Ability to establish and maintain effective and accurate records and filing systems;
Maintain effective and accurate accounting procedures;
Gather, research and interpret data;
Carry out assigned projects to their completion and perform multi-tasks with numerous interruptions;
Communicate effectively verbally and in writing;
Work requires the ability to write memoranda, correspondence, reports and produce written documents with clearly organized thoughts using proper English sentence construction, punctuation, and grammar;
Interpret rules, regulations, and policies and make decisions based upon them;
Maintain confidentiality of information;
Establish and maintain effective working relationships with employees, supervisors, vendors and the public. Adapt to changing work priorities;
Perform basic mathematical calculations;
Work independently and to complete daily activities according to work schedule;
Participate in teamwork productively;
Read manuals and specifications and apply knowledge;
Use equipment and tools properly and safely.

Plans, coordinates, and schedules meetings, and business travel arrangements. Performs a variety of administrative duties, such as planning, scheduling and coordinating various events. Manages the department calendars and/or calendars of assigned staff. Responds to varied and often complex requests or complaints from employees…