Administration Specialist

Mohave County is seeking a highly organized and detail-oriented Administration Specialist to provide advanced administrative, financial, and program support to the Human Resources and Risk Management Department. This position plays a key role in coordinating budgets, contracts, reporting, policy administration, and special projects while supporting departmental leadership in achieving strategic and operational objectives.

The ideal candidate is analytical, customer-service focused, and able to manage multiple priorities in a fast-paced environment while maintaining accuracy, confidentiality, and professionalism.

Hiring range:
Range 15/Steps 1-6 – >$ 23.26- $ 26.97 DOE

• Must pass pre-employment background screening.
• Must possess a valid driver's license for operation of motor vehicles at the start of employment and maintain said license while employed in this position.

Mohave County is proud to offer a comprehensive benefits package. Employees share the costs of some benefits (medical, dental and vision), and County provides other benefits at no cost to employees (life, short-term disability). In addition, there are voluntary benefits with reasonable group rates that you can purchase through payroll deductions. Additional benefits include:

• Paid Time Off (PTO)
  • 6.5 hours accrued bi-weekly (32+ hour employees only)
• 39 hours of PTO front loaded
  • Regular accrual starts on 7th pay period
• Enrollment in Arizona State Retirement System
  • Contribution rate of 11.98% with 100% Employer match starting on first day.
• 11 Paid Holidays

• Gathers and prepares materials for special reports, forms, policy information and summaries upon request.
• Supports and/or assists with accounting methods and internal controls for budget purposes and prepares reports of findings and submits recommendations.
• Acts in a supporting capacity to department leadership as facilitator in the implementation of budgetary and financial policies, procedures and systems.
• Assists in the preparation of budget schedules, presentations, hearings, reconciliation and balances detailed data in an automated budget system with departmental budget submissions.
• Monitors and provides quality assurance reviews for information in databases and systems associated with grants.
• As needed prepares documents, recommendations and reports of department programs for presentation to the Board of Supervisors.
• Assists in the review and revision of program policies to ensure compliance with federal and state requirement and insure the effective administration of the department's contracts, grants, programs and projects.
• Assists in the development and preparation of procedures for the administration of grants, contracts and special projects for local, state and federal funding.
• Coordinates and performs a variety of advanced level administrative staff work such as: planning and research activities; preparing correspondence, reports, agendas, statistical information, and budget materials; and develops, and assists in the development of, policies, procedures and training.
• Reviews claims and budget availability for appropriate program expenditures and processes accounts payable.

• Associate Degree with coursework in Business Administration, Grants Administration, Public Administration, Accounting, or a closely related area.
• Three (3) years of progressively responsible administrative work, two (2) years of which were involved in the developing and/or administering of grants, budgets, contracts, and/or advanced level special projects.
• OR an equivalent combination of education, experience, and training which provides the required knowledge, skills and abilities may be considered in meeting the minimum qualifications.

• Maintenance and administration of grants, contracts and budgets.
• Principles and techniques of governmental budgeting, budgetary control, fiscal management and accounting.
• The principles and practices of public administration and the principles of organization and management.
• Budgetary and fiscal policy and procedures including applicable sources of revenue.
• Legal requirements and regulations affecting fiscal management.
• The…