City Clerk Specialist

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We are seeking a City Clerk Specialist who will perform a wide variety of technical, highly responsible, and specialized administrative support work for the City Clerk’s office, the City Manager, and City Council. They will provide, maintain, and distribute public records, maintain contracts, report on City Council actions and prepare public notifications and notices, schedule meetings & appointments, assist in the coordination of City elections.

You are an organized, detail-oriented administrative professional who thrives in a fast-paced municipal environment. You take pride in maintaining accuracy and public trust, whether you are preparing City Council meeting packets, processing liquor and special event permits, or managing public records. With excellent communication skills and a commitment to confidentiality, you excel at balancing complex technical tasks with top-tier customer service for residents, staff, and city leadership.

• High school diploma or GED; and
• A minimum of two (2) years of progressively responsible administrative experience, including experience providing executive-level administrative support. Experience with in a City Clerk’s office or other municipal/local government setting is preferred
• Or any combination of education, experience and training which demonstrates the knowledge and experience to perform the work.

• Certification as a Municipal Clerk (CMC).
• A bachelor’s degree in business administration, public administration, political science, or a closely related field.

• Valid Arizona Driver’s License or ability to obtain within 6 months of hire.
• Ability to be bondable.
• Must have or obtain a Notary public certification within six (6) months.
• Certified Municipal Clerk or ability to become certified within three years.
• Certified Arizona Election Official, or ability to become certified within three years.

Knowledge: Working knowledge of City organization, operations, policies and procedures;
Federal, State, City and County laws, statutes, and ordinances relating to City government administrations;
Federal and State Legislative processes and intergovernmental relations to include coordination of activities and communications;
Principles and practices of modern records management, record retention and contract management;
Municipal election process;
Principles and practices leadership and supervision;
Thorough knowledge of office practices and procedures;
Customer service procedures and techniques;
English spelling, grammar and punctuation;
General bookkeeping practices and cash handling processes.

Skills: Skill in operation of listed tools and equipment;
Interpreting, understanding and applying applicable Federal and State rules and regulations, and City policies and procedures;
Assessing and prioritizing multiple tasks, projects and demands;
Utilizing computers and relevant software applications;
Working under pressure of deadlines and establishing and maintaining cooperative working relationships with employees, officials, other agencies and the general public;
Reading and interpreting data, manuals and specifications;
Taking and transcribing accurate minutes of meetings;
Proofreading materials;
Troubleshooting problems.

Abilities: Ability to accurately record and maintain records;
Establish and maintain effective working relationships with employees, other departments, officials and the public;
Communicate effectively, and provide clear explanations and answers, both orally and in writing;
Effectively use computerized data management systems;
Conduct research, analyze findings and prepare clear and concise reports and recommendations;
Comprehend and make inferences from written material such as proposed legislation, legal opinions, Municipal Code, State statutes, Council and committee minutes in order to assess compliance with legal requirements. Respond to requests and inquiries from the general public, media, and city departments. Comprehend, summarize, edit and review documents for accuracy;
Plan, organize, and/or direct the activities of others;
Review and evaluate their work products; establish and maintain effective and accurate records and filing systems;
Gather, research and interpret data;
Carry out assigned projects to their completion and perform multi-tasks with numerous…