Administrative Assistant II

Position Overview

The Administrative Assistant II supports the efficient day-to-day operation of Eagle Precast’s Kings Mountain, North Carolina, and Forsyth, Georgia facilities. This position performs detailed administrative, accounting, timekeeping, production, shipping, inventory, and customer-delivery support. The role requires dependable data entry, accurate recordkeeping, timely billing and invoice processing, and close coordination with plant leadership, employees, temporary staffing agencies, brokers, customers, vendors, and affiliated companies.

Building Collaborative Relationships: Develops, maintains, and strengthens productive working relationships with employees, plant leadership, temporary staffing agencies, customers, vendors, brokers, and affiliated companies. Approaches challenges with a solution-focused mindset and supports positive, mutually beneficial outcomes.

Reflects Company Values: Teamwork, Integrity, Accountability

• Enter, index, and maintain invoices and support documentation in SAGE Paperless.
• Compile and maintain daily batch plant reports.
• Review and reconcile timecards, enter approved leave adjustments, and maintain payroll records before submitting finalized time to payroll.
• Track and maintain attendance and benefits records (Eagle Precast and temporary employees.
• Review and send accurate employee timecards to temporary staffing agencies to include Nesco, Hire Dynamics, ASAP, and other partners.
• Work closely with the sales team to support customer needs, billing, order coordination, and related administrative activities.
• Prepare monthly billing operations to Carolina Traffic Devices.
• Prepare monthly billing from to third-party vendors and customers.
• Set up brokers in the system and obtain all required documentation for transportation providers, vendors, customers, and other applicable parties.
• Will deal with new customers and ensure billing is in the system.
• Prepare billing for outside customers, including sales generated through the applicable sales representative.
• Review, code, and process all invoices accurately and on time (for the office) but for the products they will work closely with the plant manager.
• Process credit card payments as applicable.
• Review and process broker invoices from third-party haulers supporting.
• Respond to administrative inquiries, retrieve records, prepare summaries, and provide general clerical support to plant leadership and affiliated operations as needed.
• Perform other duties as assigned.

• Excellent organizational skills and attention to detail.
• Strong analytical, problem-solving, and time-management skills.
• Ability to manage multiple priorities and meet recurring daily and monthly deadlines.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite, especially Excel, Word, and Outlook.
• Experience with SAGE Paperless, SAGE, or a similar accounting or enterprise resource planning system preferred.
• Experience with Microsoft Dynamics 365 Business Central preferred.
• Working knowledge of invoice processing, billing, payroll support, timekeeping, shipping documentation, and inventory reporting.
• Ability to maintain confidentiality and handle employee, payroll, customer, and financial information appropriately.
• Ability to work independently while coordinating effectively across multiple locations and business units.
• Ability to function effectively in a fast-paced environment with changing priorities.

• High school diploma or equivalent required; associate degree in business administration, accounting, or a related field preferred.
• Three to five years of administrative experience preferred,…