Front Desk Receptionist for Sign Company

Front Desk Receptionist for Sign Company (Administrative)

Full-Time | Monday-Friday | 7:15 AM-4:00 PMJarvis Sign Company is looking for a friendly, organized, and dependable Front Desk Receptionist to help keep our busy office running smoothly while providing outstanding customer service and administrative support. Because this position is essential to our daily operations, exceptional reliability, attendance, and punctuality are a must. The ideal candidate enjoys working with people, stays organized under pressure, confidently manages multiple priorities, pays close attention to detail, and exercises sound judgment.

• Greet and assist customers, vendors, applicants, and visitors with a friendly, professional attitude.
• Answer and direct incoming calls using a multi-line phone system.
• Assist with Accounts Receivables
• Deliver exceptional customer service by responding promptly, resolving routine inquiries, and directing requests to the appropriate team member.
• Provide administrative support to Project Managers and other office staff to keep daily office operations running efficiently.
• Perform general office duties, including filing and handling outgoing mail and shipments.
• Maintain a clean, organized, and professional front office.
• Assist with special projects and pitch in wherever needed to support the team.

• Friendly, professional, and customer-focused with excellent verbal and written communication skills and the confidence to communicate effectively with customers, vendors, and coworkers.
• Exceptional reliability, attendance, and punctuality.
• Strong multitasking, organizational, and time management skills with the ability to prioritize changing demands.
• Detail-oriented with excellent follow-through and a commitment to accuracy.
• Comfortable supporting multiple departments while managing shifting priorities throughout the day.
• Good common sense, sound judgment, and the ability to recognize when an issue requires immediate attention.
• Ability to remain calm and professional when handling customer concerns.
• Strong sense of accountability, ownership, and initiative.
• Proficient with Microsoft Outlook, Word, and Excel; experience with Quick Books Online preferred
• Ability to maintain confidentiality and handle sensitive information appropriately.

• Experience using Quick Books online.
• Previous receptionist, administrative assistant, or office support experience.
• Experience in a manufacturing, construction, or sign industry environment.
• Experience supporting multiple managers or departments.
• Experience using a multi-line phone system

You'll thrive in this role if you:

• Enjoy staying busy and managing multiple priorities.
• Stay organized while maintaining accuracy and attention to detail.
• Take ownership of your work and consistently follow through.
• Communicate professionally with customers, vendors, and coworkers.
• Work well independently while supporting the success of the team.
• Take pride in creating a welcoming, organized office where customers and coworkers feel supported.

At Jarvis Sign Company, we're proud of the work we do and the people who make it happen. We're looking for someone who wants more than a paycheck--someone who takes pride in doing quality work, is dependable, and enjoys being part of a team that supports one another.

• Competitive pay based on experience
• Health, Dental & Vision Insurance
• Company paid Basic Life Insurance
• Supplemental Insurance (Life, Critical Illness, Accident, Short- & Long Term Disability)
• Paid Holidays and Paid Time Off (PTO)
• 401(k) with Company Match