Project Administrator

Who We Are

Hargrove supplies unparalleled services in engineering, procurement, construction management, and technical services in the industrial, commercial, and government sectors. With over 2,700 Teammates in 19 offices domestically and internationally, we build long‑term support relationships in the energy generation, manufacturing, research and development, and process‑heavy industry in on‑site support arrangements, in plant‑level small projects and consulting roles, and in larger capital projects.

Hargrove’s key operating principle is to provide the Right People, in the Right Place, at the Right Time. We believe that relationships and partnering together provide the best results and long‑term benefits for our clients.

Work‑life balance and flexibility are important areas of focus for Hargrove. We’re happy to discuss flexible working hours, patterns, and locations to suit you and the business.

Job Summary: Generally responsible for assisting Leaders and Project Managers with all aspects of administrative duties. This work will be performed under close supervision.

• Receives information from Process Engineer/Technologist on what Piping Systems to be included in current inspection accessed through Work Packs created in APM.
• Review TM to access any that are due or have Task for addition and note on cover sheet.
• Accesses information from Risk Rank spreadsheet and or previous inspections to determine relevant information about each system.
• Gathers all needed P&IDs and begins marking beginning and ending point of each system to be inspected as to assist Inspector for understanding coverage boundaries.
• Update master copies for any major changes in drawings.
• Creates cover sheet to include all systems to be inspected and any changes due to addition or removal of Sys/Circuits/ PLNS for (Kim’s role).
• Prints “Pick List” of all line numbers with included information for inspectors such as start/stop, pressure/temp/piping material (spec) and any relevant notes for each pipeline.
• If new line numbers are discovered during circuitization, sends the new line numbers to leaders to be added to SAP for the piping system.
• Fields calls from Inspectors/Planners/Area personnel concerning questions about particular pipelines and relevant coverage.

Education: High School Diploma or equivalent is required. Advanced coursework is preferred.

Certification: No certification is required for this position.

Experience: This position requires up to 5 years of relevant experience in administrative and clerical services in a professional office environment.

• Knowledge and application of company standards.
• Knowledge of office administration procedures.
• Proficient in the use of Microsoft Word, Excel and Outlook and other software as needed.
• Attention to detail.
• Excellent proofreading and grammar.
• Excellent organizational skills.
• Ability to communicate effectively, both verbal and written.
• Ability to maintain confidentiality in all areas.
• Ability to work in a fast‑paced environment with extreme multi‑tasking.
• Ability to prioritize effectively.
• Ability to develop reports.
• Ability to maintain effective working relationships with teammates, clients, and vendors.
• Ability to listen and ascertain the needs of teammates and clients.

• Ability to sit, stand, or walk for long periods of time.

We work to create an environment founded on trust, personal integrity, and a “team mentality” so that each person understands the value of their contributions both on a project and company‑wide level. We know that each person on our team contributes to the success of our company by pairing expertise and passion to meet and exceed the needs of the clients we serve across the globe.

Our safety culture protects and promotes the well‑being of every person who works with us and every person touched by our work.

As a 100% Teammate owned company, we proudly offer a comprehensive benefits package including, paid holidays, personal paid time off, medical, dental, vision, life, and disability insurance, 401(k), and other benefits to eligible Teammates.

Hargrove is an Equal Opportunity/Affirmative Action employer. We do not discriminate based upon race, color, national origin, religion, age, sex (including gender, sexual orientation, pregnancy, sexual identity, marital or family status), disability, military service or obligations, veteran status, or any other characteristic protected by law.

Hargrove is a drug‑free workplace.

The selected candidate must be authorized to work in the United States.