Archives​/Records Technician Student

Opening Statement

The City of Kingston is grateful to experience the traditional territories of Anishinabek (Ah-nish-nah-beg), Haudenosaunee (Ho-den-o-show-nee) and Huron-Wendat (huron-wen
· dat). Kingston is a smart, livable city in the heart of eastern Ontario. Its stable and diversified economy includes global corporations, innovative start-ups and all levels of government.

At the City of Kingston, we believe that diversity and inclusion are essential elements of a thriving workplace. We value the unique perspectives and experiences that each individual brings to our team. As we continue to grow, we are dedicated to creating an environment where all employees feel welcomed, respected, and empowered to contribute their best work. The City of Kingston views diversity as its strength and we encourage applications from individuals of all backgrounds, including those from underrepresented communities.

As staff, you play a pivotal role in enhancing people's lives by delivering exceptional, customer-centered services of the highest quality. Within our highly ethical environment, you'll embrace accountability by consistently going above and beyond, actively listening to our customers, creatively addressing their needs, and maintaining unwavering respect for all individuals you serve. As a result, you'll become an integral part of our qualified and dynamic team, recognized for its compassion, excellence, integrity, inclusivity, and adaptability.

Position Summary

Responsible for the analysis and inventory of archived and inactive records held at the City Records Centre

Responsible for data entry into records database

Search and retrieve records upon request

Assist with the destruction of records in accordance with the City’s Records Retention By-law

Hours of operation are 8:30am – 4:30pm, Monday to Friday

Qualifications, Competencies

MUST BE ENROLLED IN AND RETURNING TO FULL-TIME SECONDARY OR POST SECONDARY STUDIES IN FALL OF 2026 – Verification will be required

Enrollment in records and information management, archival science, history, public administration, computer technology and/or library science is considered an asset

Experience with databases, data entry, and filing

Must demonstrate corporate values of Belonging, Collaboration, Accountability, and Innovation

Skills, Abilities, Work Demands

Ability to perform the essential duties of the job such as lifting, pushing and pulling

Strong customer service skills

Ability to work effectively both independently and as part of a team

Excellent verbal and written communication skills

Working knowledge of MS Word, Excel

Ability to organize and prioritize tasks

Judgement and discretion when dealing with confidential information

Ability to follow instructions and perform assigned duties with limited direct supervision

Excellent interpersonal skills

Must be able to obtain and maintain a satisfactory criminal record check at candidate’s own expense