Operations Coordinator

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Business Unit:
Corporate

Career Area:
Operations and Administration

Location:

Kingston, Ontario, CA

Join Garda World. Make a Difference.

Garda World is seeking an
Operations Coordinator to support field teams and help ensure smooth day-to-day operations in a structured, fast-paced, and highly regulated environment.

As an
Operations Coordinator
, you will play a key role in workforce scheduling, administrative support, compliance follow-ups, recruitment coordination, and daily operational support.

• Full-time position with job stability
• Annual salary of$53,000 to $65,000
  , based on experience and qualifications
• Comprehensive benefits package, including group insurance, RRSP, corporate discounts, and more
• Structured work environment focused on safety and compliance
• Key role at the heart of operations
• Opportunities for learning and professional development.

• Coordinate workforce scheduling, leave requests, vacation planning, and timesheet follow-ups, including resolving discrepancies as needed.
• Follow up on invoicing, payroll adjustments, and related administrative tasks
• Maintain and update internal systems, including schedules, employee records, uniforms, and operational equipment tracking
• Support employee file follow-ups, including absences, employee movements, compliance requirements, and adherence to company procedures, collective agreements, and regulatory requirements
• Assist with recruitment, interviews, onboarding, and training coordination
• Provide daily support to managers and field teams, including participation in operational meetings and client follow-ups as needed
• Respond to ad hoc requests and urgent operational situations.

• 1 to 3 years of experience in coordination, operations, administration, workforce support, or a similar role;
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced, high-volume environment
• High attention to detail and accuracy
  
  Proficiency with Microsoft Outlook, Excel, internet-based tools, and workforce management systems
• Strong verbal and written communication skills in English
• Ability to work independently while collaborating effectively with operational teams
• Experience in a unionized, security, or operational environment is considered an asset
• Experience with workforce scheduling tools, such as UKG, Kronos, ADP Workforce Now, or similar systems, is considered an asset
• Bilingualism in English and French is considered an asset

This posting is for a position that is currently vacant within the organization.

Garda World, a global leader in security, offers exciting career opportunities in an evolving industry. We celebrate diversity and invite talent from all backgrounds to apply.

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