Operations Coordinator

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Operations Coordinator
Business Unit:
Corporate

Career Area:
Operations and Administration

Location:

Kingston, Ontario, CA

Join Garda World. Make a Difference.

Garda World is seeking an Operations Coordinator  to support field teams and help ensure smooth day-to-day operations in a structured, fast-paced, and highly regulated environment.

As an Operations Coordinator , you will play a key role in workforce scheduling, administrative support, compliance follow-ups, recruitment coordination, and daily operational support.

Why Choose Garda World?

Full-time position with job stability

Annual salary of $53,000 to $65,000 , based on experience and qualifications

Comprehensive benefits package, including group insurance, RRSP, corporate discounts, and more

Structured work environment focused on safety and compliance

Key role at the heart of operations

Opportunities for learning and professional development.

Key Responsibilities of the Operations Coordinator

Coordinate workforce scheduling, leave requests, vacation planning, and timesheet follow-ups, including resolving discrepancies as needed.

Follow up on invoicing, payroll adjustments, and related administrative tasks

Maintain and update internal systems, including schedules, employee records, uniforms, and operational equipment tracking

Support employee file follow-ups, including absences, employee movements, compliance requirements, and adherence to company procedures, collective agreements, and regulatory requirements

Assist with recruitment, interviews, onboarding, and training coordination

Provide daily support to managers and field teams, including participation in operational meetings and client follow-ups as needed

Respond to ad hoc requests and urgent operational situations.

Qualifications and Skills for the Operations Coordinator

1 to 3 years of experience in coordination, operations, administration, workforce support, or a similar role;

Strong organizational skills with the ability to manage multiple priorities in a fast-paced, high-volume environment

High attention to detail and accuracy

Proficiency with Microsoft Outlook, Excel, internet-based tools, and workforce management systems

Strong verbal and written communication skills in English

Ability to work independently while collaborating effectively with operational teams

Experience in a unionized, security, or operational environment is considered an asset

Experience with workforce scheduling tools, such as UKG, Kronos, ADP Workforce Now, or similar systems, is considered an asset

Bilingualism in English and French is considered an asset

This posting is for a position that is currently vacant within the organization.

Garda World:
Make the world a safer place
Garda World, a global leader in security, offers exciting career opportunities in an evolving industry. We celebrate diversity and invite talent from all backgrounds to apply.

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