Temporary Finance Assistant – MNU

Position: Temporary Full Time Finance Assistant – MNU-26-08
Position Summary
The Finance Assistant ensures the efficient and accurate preparation and processing of accounts payable (AP), accounts receivable (AR), individualized funding claims, banking and monthly procedures according to generally accepted accounting principles and practices. All employees are responsible for promoting and implementing Ongwanada’s mission, vision, values, and service principles, and for fulfilling responsibilities in accordance with all applicable legislation, policies, and procedures.

Primary Duties And Responsibilities
Accounts Receivable

Prepare customer invoices and process accounts receivable transactions

Process deposits, electronic fund transfers (EFT), cash, and credit card payments

Monitor account balances and complete collection activities

Investigate and resolve payment discrepancies

Respond to billing inquiries from supported individuals, managers, and stakeholders

Maintain customer records and perform month-end receivable procedures

Accounts Payable

Review and process vendor invoices for completeness, accuracy, and approval requirements

Prepare payments by cheque or EFT

Reconcile vendor accounts and resolve discrepancies

Maintain vendor records and files

Complete month-end accounts payable procedures

Payroll & Funding Administration

Analyze and post payroll transactions and accruals to the general ledger

Reconcile payroll-related accounts and investigate discrepancies

Prepare and submit individualized funding claims and invoicing

Review transactions for funding eligibility and ensure system balances are maintained

Respond to inquiries related to Passport funding and claims administration

Banking & Accounting Operations

Complete bank reconciliations and monthly accounting procedures

Reconcile general ledger and intercompany accounts

Prepare recurring journal entries and government remittances

Identify discrepancies and recommend resolutions

Support monthly financial reporting activities

Financial Records & Administration

Maintain petty cash and related accounting records

Create and maintain financial spreadsheets and filing systems

Maintain program and client-related financial accounts

Respond to inquiries from supported individuals, staff, and management

Provide support and back‑up coverage for other finance functions as required

Year‑End & Audit Support

Assist with year‑end reconciliations, schedules, and reporting

Support annual audit activities as required

Other
Duties and responsibilities may change or vary based on operational requirements and/or as directed.

Skills Required

Excellent administrative and clerical skills

Excellent time management, task coordination, multitasking, and organizational skills

Effective understanding of confidentiality and privacy requirements

Effective electronic and paper records management skills

Superior proficiency in technology, including software applications, database entry, and report generation

Education/Qualifications Required

Diploma, Advanced Diploma, or Degree in Accounting, Business Administration with a specialization in Accounting, or Finance

Experience Required

2–4 years of accounting experience using current accounting systems, principles, and practices

English/French verbal and written skills considered an asset

Experience with Sage or related account software is considered an asset

Effort Required

Sitting for prolonged periods in meetings or at a desk/computer

Day‑to‑day activities may lead to minor stress

Working Conditions

Flexible hours may be required

Why Choose Us

Competitive wages that recognize the important work you do

Membership in HOOPP

Comprehensive benefits coverage

Employee & Family Assistance Program (FSEAP)

Accessibility, Equity, And Human Rights
Ongwanada is committed to creating an inclusive and accessible workplace. Accommodation is available throughout the recruitment, selection, and employment process in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). Applicants requiring accommodation are encouraged to contact Human Resources.

Disclosure:
We do not use artificial intelligence to screen, assess, or make selection decisions in our recruitment process.

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