Senior Administrator, Philanthropic Services

Senior Administrator, Philanthropic Services

Location:

645 GARDINERS RD, KINGSTON

Contract Length: 15 months (fixed term)

As part of a growing RBC Royal Trust team, you will support the Philanthropic Services business unit by providing efficient, accurate and quality client service. This is a new and exciting team within the Royal Trust business that delivers a philanthropic solution that combines wealth planning and charitable gift planning. You will be accountable for performing a number of financial activities in support of the accurate tracking, processing, reconciliation, recording and reporting of transactions related to the administration of a charitable public foundation as it provides important administrative and philanthropic services to donors, professional advisors, financial service providers, and charities.

Team play, collaboration and developing inter-personal relationships are important skills for success.

Please note:

this job is located in Kingston and is a 15-month fixed term contract position.

• Communicate directly with investment advisors, associates, donors, and charitable organizations to process requests related to a charitable gift fund and public foundation administration.
• Process gifts of cash and securities in compliance with policies and procedures and grant disbursement requests.
• Prepare follow‑up documentation pending processing of a charitable gift transaction, a grant request and/or ongoing fund administration management.
• Assist in the collection, facilitation, and coordination of information and documentation to ensure foundation operations and charitable gift fund administration within your area of responsibility are carried out in accordance with the terms of program documents, relevant legislation, client needs, company policy, and department objectives.
• Leverage the use of technology to maximize efficiencies and ensure that all files are appropriately documented.
• Ensure client expectations are being met through respecting key deliverables and timelines.
• Perform other office, clerical, and support duties as required.

• 2 - 5 years related estate & trust, charitable foundation, or general administration experience preferred.
• Ability to work independently in a fast pace, high volume environment and within deadlines.
• Strong organizational skills.
• Attention to detail and multi-tasking skills.
• Client servicing or donor servicing experience, preferably within a financial services institution or charitable organization.

• French language speaking and writing proficiency is an asset.
• Previous experience within the charitable sector is an asset.
• Previous experience in a wealth management firm administration.
• Comfort working within process workflow based tasks and on a multidisciplinary team.

• Leaders who support your development through coaching and managing opportunities.
• Ability to make a difference and lasting impact through the type of work performed.
• Work in a dynamic, collaborative, progressive, and high-performing team.
• Flexible work/life balance options.
• Opportunities to do challenging work.
• Opportunities to take on progressively greater accountabilities.

Work hours per week: 37.5

Employment Type:

Full time (contract, fixed term)