Document Control Specialist

Job Type: Contract to Permanent (or permanent from the start)

Job Location: Kingston, MA | On-Site

The Document Control Administrator is responsible for establishing, maintaining, and enforcing document control procedures across the organization. This role ensures that all documents are accurately updated, secure, and easily accessible to authorized personnel. The ideal candidate possesses an exceptional eye for detail, strong organizational skills, and a firm understanding of ISO 9001/AS9100 compliance.

• Manage Lifecycle:
  Oversee documentation from creation, formatting, and review to distribution and archival.
• Maintain EDMS:
  Administer Electronic Document Management Systems to ensure proper storage and file backup.
• Establish Enforce Versioning:
  Track document revisions and maintain strict version control so teams use current files.
• Audit Readiness:
  Perform quality checks and audits on files to align with ISO, regulatory, or contract terms.
• Distribution Management:
  Coordinate transmittals and distribute approved records to the manufacturing floor.
• Access Control:
  Log and fulfill file retrieval requests while safeguarding highly confidential data.
• Process Standardization:
  Design document templates and clear file-naming frameworks for across-the-board consistency.
• Technical Software Knowledge:
  Hands‑on experience using industry‑standard platforms (SharePoint, Microsoft Office Suite, SAP).
• Meticulous Attention to Detail:
  Ability to spot formatting errors, typos, and version numbering flaws instantly.
• Exceptional Organization:
  Skill in designing highly logical data hierarchies for effortless document tracking.
• Clear Communication:
  Capacity to train company staff on system procedures and collaborate across departments.
• Critical Thinking:
  Ability to trace missing information or fix data bottlenecks efficiently.

• Education:
  
  Associate or Bachelor’s degree in Business Administration, Information Management, or related field preferred.
• Experience:
  
  2 to 5 years of proven professional experience in document control or project administration.
• Software:
  High proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Industry Focus:
  Prior background in engineering, construction, or manufacturing documentation is highly preferred.