Executive Admin Assistant

Executive Admin Assistant

Kingston, Jamaica

The Executive Administrative Assistant provides high-level administrative support to senior executives, ensuring smooth operations, effective communication, and efficient workflow. The role requires discretion, professionalism, and strong organizational skills to manage executive schedules, correspondence, and office operations.

• Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements
• Prepare, edit, and proofread correspondence, reports, presentations, and other business documents
• Act as the first point of contact for internal and external stakeholders, ensuring professional communication and follow-up
• Coordinate meetings, conferences, and events, including logistics, materials, and minute-taking
• Maintain and organize confidential files, records, and office systems to ensure accessibility and compliance
• Assist with project coordination, tracking deadlines, and following up on action items
• Handle incoming calls, emails, and inquiries, prioritizing urgent matters and delegating when appropriate
• Liaise with internal departments and external partners to facilitate smooth operations and efficient workflow
• Support executive decision-making by providing timely information, research, and administrative assistance

• Bachelors degree in Business Administration, Management, or related field preferred
• Minimum of 3–5 years of experience providing executive-level administrative support
• Experience managing complex calendars, travel arrangements, and executive communications

• Excellent organizational, time management, and multitasking skills
• Strong written and verbal communication skills
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software
• Ability to maintain confidentiality and exercise discretion in sensitive matters
• Strong interpersonal skills and the ability to build positive working relationships
• Detail-oriented, proactive, and capable of anticipating executive needs
• Ability to work under pressure and meet tight deadlines

• Normal office environment
• May require occasional extended hours or travel
• Fast-paced and dynamic workplace

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