Executive Secretaries and Administrative Assistants

Job in Kingston, Ulster County, New York, 12401, USA

Listing for: Nexus Staff

Full Time position
Listed on 2026-07-01

Job specializations:

Administrative/Clerical
Admin Assistant, Office Administrator/ Coordinator, Office Assistant, Healthcare Administration

Job Title:

Administrative Assistant

Employment Type:

Contract

Work Hours:

40 hrs./week
Work site: 100% Onsite.

Location:

65 Albany Avenue, Kingston, NY 12401
Job Duration: 6 Months
Closing: 05/23/2026.

Minimum Education:

High School Diploma or equivalent

Work Experience:

At least one year of relevant experience

Duties include, but are not limited to, the following:

Using Microsoft Outlook, Teams, Word, Excel and Forms.
Using Zoom, Microsoft Teams, and other platforms for providing virtual services. Managing multiple tasks
Ability to meet required timelines and prioritize duties to meet those timelines Ability to process applications, register and review for completion
Ability to learn specific computer programs specific to ACCES-VR Duties, include but not limited to:
Handling folders physically (lifting and placing them in file cabinets) Filing (both physical filing and electronic records filing)
Data entry
Emailing, scanning and faxing duties Reception desk coverage Processing mail
Corresponding with and answering customer questions Scheduling appointments

Preferred Skills

Strong organizational and multitasking skills
Excellent time management abilities
Proficiency in Microsoft Office Suite and virtual meeting platforms
Good communication and customer service skills
Ability to learn and adapt to new software programs quickly.

Miscellaneous Information:

Monday through Friday, 8:30 AM- 5 PM
Free parking on site available
Public bus stops within a block of the office for convenient transportation.
Interviews will be conducted in person
Training will be provided

The Nexus Staff Difference:

Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.
We offer weekly payments via ACH (Automated Clearing House).
Serving as Prime Vendors to New York State and New York City for over 10 years.