Registrar, Administrative​/Clerical, Education Administration

Campus Registrar

Position/

Pay Type:

Starting Pay $34,600 (commensurate with experience) / Non-Exempt Workdays: 223 Working Days Position

Hours:

Full-time

Reports To:

Dean of Culture Supported by:
District Recruitment & Enrollment Manager Position Mission:
The Campus Registrar is the primary custodian of student data and the first point of contact for families entering the Jubilee community. This role ensures the integrity of campus-based Average Daily Attendance (ADA), manages the lifecycle of student enrollment and registration, and maintains permanent student records in strict compliance with the Texas Education Agency (TEA) and local policies.

• Attendance Tracking & ADA Compliance Daily Monitoring:
  Oversee the daily collection of attendance; verify that all teachers have submitted attendance by the designated snapshot time to ensure accurate state funding reporting. Audit Readiness:
  Maintain all attendance documentation (e.g., doctor's notes, sign-in/out logs) in accordance with the TEA Student Attendance Accounting Handbook (SAAH) for annual audit purposes. ADA Reporting:
  Generate and analyze campus-level ADA reports; identify trends in absences, accuracy and collaborate with campus leadership on truancy prevention and intervention including documentation.
• Enrollment & Registration Management System Management:
  Lead the campus-based execution of new student registrations and returning student re-enrollments using School Mint and Ascender. Document Verification:
  Ensure all digital and physical registration files (Proof of Residency, Immunizations, Birth Certificates) are verified and audit-ready within 48 hours of receipt. Capacity Control:
  Maintain a real-time "Seat Availability" tracker to provide the Principal/APO with instant enrollment snapshots for each grade level. Recruitment Support:
  Participate in campus-based recruitment events, such as Open Houses and block walking, to meet enrollment targets.
• Student Records & PEIMS Integrity Records Transfer:
  Request all Texas Records Exchange (TREx) requests within state-mandated timelines for incoming students. Grade Reporting:
  Coordinate the "Close of Grading Period" process; audit grade books for missing entries and ensure all report cards/transcripts are finalized every 9 weeks. Data Accuracy:
  Conduct regular audits of PEIMS-related data (e.g., student demographics, special program coding) to ensure error-free submissions to the district. Withdrawals:
  Process student withdrawals and transfers promptly, ensuring all exit paperwork is complete and records are forwarded to the new school.
• Campus Operations & Culture Family Liaison:
  Serve as a professional and welcoming point of contact for families regarding registration requirements and enrollment status. Event Participation:
  Support campus culture initiatives by attending student orientations and campus-based events. Conflict Resolution:
  Address and resolve family concerns regarding records or attendance constructively to maintain a positive campus climate.

Education:

Bachelor's Degree, Required*.
* 3-4 years of registrar or data entry experience in lieu of degree

Experience:

2-3 years of registrar or data entry experience, required Skills Technical Proficiency:
Advanced knowledge of Ascender, School Mint, and TREx (preferred). Regulatory Knowledge:
Strong familiarity with TEA compliance practices, FERPA regulations, and SAAH guidelines. Organizational Excellence:
Proven ability to manage large datasets with high accuracy in a fast-paced, deadline-driven environment. Communication:
Ability to communicate complex registration requirements clearly to diverse families and staff. Bilingual, highly preferred. Professionalism:
Ability to maintain confidentiality and handle sensitive documentation with professionalism Working Conditions

Schedule:

223-day calendar, including work during summer months to facilitate peak registration periods. Environment:
Maintain emotional control under stress; occasional prolonged or irregular hours during enrollment peaks.