Feedyard Data & Accounting Coordinator

Overview

A Feed yard Data Coordinator is responsible for performing the recordkeeping, data entry, and communication activities required to keep feed yard operations running smoothly. Their duties include compiling and organizing cattle and feed records, distributing memos throughout the feed yard office, and fielding inquiries from customers, haulers, and clients.

• Entering and reconciling daily cattle inventory, receiving, and shipping data.
• Logging and verifying feed tickets, weigh tickets, and lot records for accuracy.
• Maintaining accurate pen and lot data files for cattle owners and feed yard management.
• Logging and maintaining data entry for large commodity inventories, such as corn and milo, and preparing related inventory reports.
• Preparing daily, weekly, and monthly feed yard and cattle management reports, as well as related accounting reports, for feed yard management and cattle owners.
• Create documents, maintain databases, and send memos and emails.
• Processing and paying vendor and feed invoices in a timely manner.
• Preparing and sending monthly account statements and invoices to customers.
• Tracking accounts receivable balances and following up on outstanding payments.
• Preparing or processing invoices.
• Managing digital document filing, including encrypted documents and email correspondence.
• Collecting, filing, and organizing office documents, such as reports and confidential records.
• Transcribing or taking notes during meetings and writing minutes, memos and/or agendas.
• Making logistical arrangements for meetings or conferences, including booking travel, making reservations, or organizing rentals.
• Monitoring office inventory and ordering supplies.
• Sorting and delivering incoming mail and collecting and sending outgoing mail.
• Running errands and making deliveries around the office or to external parties.
• Packaging and shipping company materials.
• Answering the phone at a reception desk or in a specific department and transferring calls as needed.

• Excellent communication abilities, including speaking, writing and active listening.
• Effective organization and time management skills, like prioritization, multitasking and planning.
• Great customer service skills, including a personable and positive attitude.
• High typing speed and accuracy.
• Basic accounting and bookkeeping skills, including experience with invoicing, reconciliation, and accounts payable/receivable processes.
• Good computer skills, including basic troubleshooting and using word processing, spreadsheet, presentation, and email software applications.
• Problem-solving, critical thinking and decision-making abilities.
• Ability to work independently with little-to-no supervision.
• High attention to detail.
• The incumbent must have a minimum of a high school diploma.
• Must have a valid driver’s license in good standing, the ability to be an approved driver for the company and to safely operate vehicles