Attendance Clerk

Attendance Clerk

Kingsville ISD GILLETT MIDDLE SCHOOL - Kingsville, Texas

Open in Google Maps

This job is also posted in Kingsville ISD

Job : 5838335

Final date to receive applications: Posted until filled

Posted: Jul 16, 2026 5:00 AM (UTC)

Starting Date: To Be Determined

Position Type: Full-Time

Salary: $23,436 to $28,229 Per Year

PRIMARY

PURPOSE:

Maintain accurate attendance records for the campus. Under direct supervision, perform data entry for attendance.

QUALIFICATIONS/

EDUCATION:

Education/Certification:

High school diploma or GED

Special Knowledge/

Skills:

Ability to use personal computer and software to develop spreadsheets and databases, and do word processing;
Proficient keyboarding, file maintenance, and 10-key skills;
Ability to meet established deadlines;
Knowledge of Sungard System, preferred.

Experience:

Two years data entry experience

MAJOR

RESPONSIBILITIES AND DUTIES:

• Collect and enter attendance data into established database and verify accuracy of records according to established procedures.
• Maintain attendance records for the students on the campus, ensuring files are ready for auditing.
• Compile and report bi‑monthly attendance records to Central Administration.
• Complete quarterly reports for ineligible students and transfer students.
• Supervise student office assistant, if applicable.
• Maintain and update computer records of absences, tardies and permits to leave campus. Give copies to the Assistant Principals and At‑Risk Counselors.
• Take and initiate phone calls that pertain to any attendance matters including calling parents to verify student absences as needed.
• Input daily teacher attendance corrections, student suspension notices, and attendance scantron sheets. Post all data entry to the Master files.
• Run daily attendance reports for substitutes.
• Generate a daily balance and breakdown report to the At‑Risk Counselor/Aide in the balancing of the entire school.
• Generate warning letters to all students incurring more than three absences.
• Report student attendance records to the Department of Health and Human Services and the Kingsville Police Department.
• Generate daily at‑risk counselor/aide letters to be sent to all parents concerning their court appointments due to their child’s absences.
• Compile a report listing of all students who were sent attendance letters.
• Issue permits to leave campus.
• Maintain all tardy class admission slips and submit copies to the Assistant Principals and the At‑Risk Counselor/Aide.
• Report all attendance problems to designated administrator.
• Issue a summary list of attendance upon request and at the end of each term and prepare them for the attendance committee petition meeting.
• Assist in campus office as needed.
• Maintain confidentiality.
• Perform other duties and functions as assigned.

EQUIPMENT USED:

Personal computer or online computer terminal, printer, calculator, and copier.

WORKING CONDITIONS:

Mental Demands/Physical Demands/Environmental Factors:

Repetitive hand motions; prolonged use of computer. Maintain emotional control under stress. Frequent standing, stooping, bending, kneeling, pushing, and pulling; regular moderate lifting. Biological exposure to bacteria and communicable diseases.

• At least 2 year(s) of relevant experience preferred.